High-Level Administrative Support Specialist

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time ₱100,000 - ₱120,000
Virtual Executive Assistant Job Opportunity

We are seeking a highly organized and detail-oriented Virtual Executive Assistant to support our senior-level managers. The ideal candidate will perform high-level administrative tasks, manage complex schedules, and provide timely support to executive members.

The role involves managing day-to-day operations, performing planning and logistics work, and coordinating individual and group travel. Additionally, the Virtual Executive Assistant will handle confidential information with discretion, provide comprehensive administrative support, and maintain personal action items and to-do lists.


Key Responsibilities:
  • Managing multiple priorities and deadlines
  • Performing planning, logistics, and operations work
  • Providing comprehensive administrative support
  • Coordinating individual and group travel arrangements
  • Handling confidential and sensitive information
  • Supporting data entry, project completion, event/meeting planning, filing, mail handling, and document preparation
  • Organizing meetings and summits from start to finish
  • Phone call screening, correspondence, and bill payment
  • Versatile errands as needed

Candidate Qualifications:
  • Proven experience as an Executive Assistant or Personal Assistant
  • Excellent command of English language
  • Judgment when handling confidential information
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (MS Excel and MS PowerPoint)
  • Excellent time management skills and prioritization abilities
  • Attention to detail and problem-solving skills
  • Strong written and verbal communication skills
  • Excellent organizational skills with multitasking abilities

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