High-Level Executive Assistant

3 days ago

Mandaue City, Central Visayas, Philippines beBeeVirtual Full time $3,000 - $6,000

About the Position

We are seeking a highly skilled and experienced professional to fill this critical role. In this position, you will provide executive-level support to senior leaders and teams, manage complex calendars and communications, and coordinate ongoing operational and project-based tasks.

This is an ideal opportunity for someone with exceptional organizational skills, professionalism, and experience working remotely using project management platforms and AI tools. If you are a self-motivated individual who thrives in a dynamic environment, we encourage you to apply.

Key Responsibilities:

  • Manage multiple calendars (Google Calendar, Calendly) and schedule meetings
  • Handle email management and correspondence
  • Follow-ups via email, chat, and/or phone
  • Organize travel arrangements, expense reports, and itineraries
  • Prepare reports, presentations, and meeting minutes
  • Maintain confidentiality and handle sensitive information

General Operations Support:

  • Assist with data entry, research, and document preparation
  • Manage and update project management tools (Asana, Trello, ClickUp, etc.)
  • Handle basic bookkeeping or invoicing tasks
  • Coordinate with different teams and stakeholders to ensure smooth workflow
  • Provide customer support via email, chat, or social media (as needed)

Qualifications:

  • Strong general business support skills, including:
    • Administrative assistance
    • Calendar and schedule management
    • Email and inbox handling
    • Basic documentation and reporting
    • Professional written and verbal communication
  • Excellent English communication skills (both written and verbal)
  • Strong organizational, time-management, and multitasking skills
  • Tech-savvy and comfortable using tools such as:
    • Productivity software (Google Suite, Microsoft Office, Slack, etc.)
    • Project management platforms (Asana, Trello, ClickUp)
    • AI tools like ChatGPT, Claude AI, Gemini, Notion AI, Canva AI (preferred but not required)
  • Ability to work independently with minimal supervision

Nice-to-Have Skills:

  • Experience handling basic graphic design tasks (Canva, Adobe Express)
  • Social media management experience

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