Senior Administrative Officer

2 days ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱800,000 - ₱1,200,000

Job Title: Senior Administrative Officer

About the Role

The Senior Administrative Officer will serve as a strategic partner to the CEO, providing high-level support and coordination to ensure seamless execution of key initiatives.

  • Manage and optimize the CEO's schedule and calendar
  • Oversee legal activities such as contract review, negotiation, and management to mitigate risks and ensure compliance with organizational policies and regulations
  • Research, prioritize, and follow up on issues or concerns directed to the CEO, including sensitive or confidential matters
Key Responsibilities

The Senior Administrative Officer will be responsible for:

  1. Coordinating Board of Directors engagement, including meeting preparation, coordination, and support
  2. Facilitating event logistics, encompassing venue selection, catering arrangements, and RSVPs
  3. Preparing and distributing timely reports to ensure efficient flow of information
  4. Liaising and collaborating with Executive Assistants across multiple organizations as needed
  5. Providing ad-hoc support to the Executive Leadership Team
Requirements

To succeed in this role, you will need:

  • Self-motivation and high organization skills, thriving in dynamic environments
  • Proficiency in reviewing business contracts/proposals
  • Strong decision-making and problem-solving abilities
  • Excellent communication and presentation skills
  • Strong business acumen
  • High emotional intelligence and interpersonal skills
Qualifications

You will require:

  • Bachelor's degree in Business Administration, Business Management, Communications, or related field
  • Work experience as an Executive Assistant, Chief of Staff in Rail or transportation industry, Personal Assistant or similar role for at least three years
  • High familiarity with MS Office suite and productivity tools
  • Proven ability to manage multiple priorities in a fast-paced environment

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