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Highly Organized Administrative Support Professional

2 weeks ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time ₱2,500,000 - ₱4,500,000
Job Overview:

We are seeking an exceptional Administrative Support Professional to provide expert assistance to our Senior Leadership Team.

The ideal candidate will possess a unique blend of administrative expertise, organizational skills, and attention to detail.

Key Responsibilities:
  • Document Preparation: Prepare high-quality documents, reports, and presentations for internal and external stakeholders.
  • Calendar Management: Effectively manage diaries and calendars for SLT members, ensuring seamless scheduling and coordination.
  • Travel Arrangements: Arrange travel and business-related expenses for SLT, including venue bookings and catering.
  • Meeting Coordination: Coordinate meetings, including minutes, appraisals, supervision, and team activities, ensuring efficient communication and collaboration.
  • Event Planning: Plan events and workshops, including venue arrangements, catering, and agendas, delivering exceptional customer experiences.
  • Administrative Tasks: Perform various administrative tasks as requested by SLT, providing flexible support to the team.
  • Office Coverage: Cover office management duties if the Office Manager is on leave, ensuring continuity of operations.
Requirements:
  • Administrative Experience: Previous experience in an administrative role, preferably in a similar industry or sector.
  • Analytical Skills: Strong analytical and problem-solving skills, with the ability to think critically and creatively.
  • Communication Skills: Excellent written and verbal communication skills, with the ability to articulate complex ideas simply and effectively.
  • Technical Skills: Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint), with a strong understanding of their capabilities and limitations.
  • Continuous Improvement: A continuous improvement mindset, with a commitment to staying up-to-date with industry trends and best practices.
  • Teamwork: Collaborative team player, with the ability to work effectively in a fast-paced environment.