Executive Paralegal Coordinator

2 days ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱53,000 - ₱80,500
Job Summary

This role offers a unique opportunity to leverage your administrative and paralegal expertise in a fast-paced legal environment. As an Executive Assistant with Paralegal/Law Firm Experience, you will provide critical support to senior executives and lawyers, ensuring seamless operations and exceptional client service.

Key Responsibilities:
  • Legal Document Management: Prepare, proofread, and organize contracts, NDAs, and memos. Store, manage, and maintain confidential case documents.
  • Counsel Coordination: Work closely with legal counsel or firm staff on case progress and requirements.
  • Executive-Level Assistance: Manage complex calendars, schedule meetings, and coordinate appointments across multiple time zones. Monitor internal projects, conduct team communications, and maintain company data.
  • Client & Case Coordination: Manage inboxes: reply to emails, follow up on correspondence, and flag priority messages. Conduct client communication via phone and email for scheduling, updates, and general inquiries.
  • Financial Tasks: Create and send client invoices, track payments, and record expenses. Assist in preparing payroll and tracking billable hours. Gather and synthesize data on industry practices and trends for executive reports.
  • Travel Arrangements: Prepare detailed itineraries, book flights, hotels, and transportation for business travel. Ensure all bookings align with client preferences and schedules.
  • Systems Management: Update and maintain data in CRM and project management platforms. Support marketing campaigns by organizing lead/client data.
  • Content Management: Upload documents to online platforms, maintain profiles, and manage online reputation. Create presentations and summarize documents for executive briefings.
Requirements:
  • Bachelor's degree in a related field (e.g., business, law)
  • Minimum 3 years of experience as an Executive Assistant or similar role
  • Strong understanding of legal procedures and terminology
  • Excellent organizational and time management skills
  • Proficiency in Microsoft Office and Google Suite
About Us:

We offer a dynamic work environment, competitive compensation, and opportunities for growth and development.

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