Program Coordinator

2 days ago

Ayala Alabang, National Capital Region, Philippines beBeeAdministration Full time ₱1,500,000 - ₱2,500,000
Administrative Support Specialist

We are seeking a highly skilled and proactive Administrative Support Specialist to provide high-level support to our partners.

This role involves managing administrative tasks, coordinating communications, handling scheduling, and light social media activity in a fast-paced, multi-client environment.

Key Responsibilities:
  • Filter and prioritize client communications, addressing issues on behalf of the executive or assisting in problem-solving.
  • Provide administrative support, including drafting and editing emails, memos, and other communications.
  • Maintain comprehensive and accurate records of communications and tasks.
  • Manage executive calendars, schedule appointments, and prioritize tasks based on urgency.
  • Organize and prepare meetings, including sending reminders, booking venues, and arranging catering as needed.
  • Answer phone calls in a polite, professional manner.
  • Perform minor accounting tasks, including expense tracking and reporting.
  • Support light social media posting and engagement.
Qualifications:
  • A bachelor's degree in a related field is preferred.
  • Technical expertise required.
  • Experience with light social media and online engagement.
  • Demonstrated expertise in supporting executives, including high-level calendar and email management.
  • Skilled in data management, analytics, and report preparation.
  • Proficiency in Microsoft 365 applications, with a strong aptitude for technology.
  • Proven experience in a multi-client environment, with strong adaptability.
  • Exceptional written and oral communication skills.
  • Detail-oriented with strong organizational and analytical skills.
  • Independent, self-directed worker comfortable in an autonomous environment.

The ideal candidate will excel in this role by bringing a proactive approach to ensure efficient operations.

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