Senior Administrative Professional

8 hours ago

Ayala Alabang, National Capital Region, Philippines beBeeExecutive Full time ₱53,000 - ₱80,500

Job Title: Senior Administrative Professional

Job Description:

This role involves providing high-level administrative support to senior executives and other key stakeholders.

Key Responsibilities:
  1. Prepare and organize legal documents, such as contracts, NDAs, and memos.
  2. Store and manage confidential case files and documents.
  3. Coordinate with lawyers or firm staff on case progress and requirements.
Administrative Support:
  1. Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  2. Monitor internal projects, conduct team communications, and organize company data.
  3. Handle sensitive information with discretion.
Client & Case Coordination:
  1. Manage inboxes: reply to emails, follow up on correspondence, and flag priority messages.
  2. Conduct client communication via phone and email for scheduling, updates, and general inquiries.
  3. Assist in tracking case deadlines, hearing schedules, and deliverables.
Financial & Reporting Tasks:
  1. Create and send client invoices, track payments, and record expenses.
  2. Assist in preparing payroll and tracking billable hours.
  3. Gather and synthesize data on trends, industry practices, and research for executive reports and presentations.
Travel & Logistics:
  1. Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
  2. Ensure all bookings align with client preferences and schedules.
CRM & Systems Management:
  1. Update and maintain data in CRMs and case management platforms.
  2. Support marketing campaigns by organizing lead/client data.
Content & Communication Management:
  1. Upload documents or media to online platforms, maintain profiles, and manage online reputation.
  2. Create presentations and summarize documents for executive briefings.
Qualifications:
  • Minimum 3 years of experience as an Executive Assistant, preferably supporting C-level executives.
  • Background or experience working in a law firm or handling paralegal duties is highly preferred.
  • Bachelor's degree or certificate in paralegal studies, business admin, or related course (required).
  • Excellent English communication skills, both written and verbal (at least B2 level).
  • Strong phone, email, and instant messaging communication skills.
  • Outstanding organizational and time management skills.
  • Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems.
  • Proficient in Microsoft Office and Google Workspace.
  • Familiarity with CRMs, case management software, or project tools is a plus.
  • Proactive, detail-oriented, and comfortable working independently.

  • Senior Administrative Professional

    13 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱400,000 - ₱600,000

    Job OverviewA highly skilled and experienced administrative professional is required to provide comprehensive support to senior leadership in a fast-paced, project-driven organization within the construction sector.The ideal candidate will possess exceptional organizational skills, with the ability to manage multiple priorities, maintain detailed records,...

  • Senior Administrative Professional

    10 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time $500 - $800

    Executive Assistant OpportunityAre you a highly organized and skilled administrative professional looking for a new challenge?Key Responsibilities:Manage calendars, book meetings and events with precision.Prioritize and organize inboxes, respond to emails and manage communication effectively.Prepare reports, meeting notes and presentations as...

  • Senior Administrative Professional

    7 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAccountant Full time ₱660,000 - ₱780,000

    Job Overview:This is a senior-level administrative role requiring expertise in accounting and finance. The ideal candidate will possess a bachelor's degree in accounting or a related field and 3-5 years of experience in administrative positions.The job entails managing client relationships, tracking invoices, and processing payments while maintaining...

  • Senior Administrative Support Professional

    13 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time $14,400 - $21,600

    Executive Assistant OpportunitySeeking an experienced Executive Assistant to provide high-level administrative and personal concierge support to physicians and senior management.The ideal candidate will have a proven track record of managing complex schedules, coordinating travel arrangements, preparing presentations, and handling confidential...

  • Senior Administrative Professional with Strategic Support

    13 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time $60,000 - $162,000

    Job DescriptionWe are seeking a highly organized and experienced Senior Administrative Professional to provide strategic support to senior leadership across multiple functional areas.This role requires exceptional attention to detail, the ability to handle complex scheduling, and a proactive approach to managing dynamic priorities.Schedule Management:•...

  • Senior Administrative Specialist

    10 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱3,000,000 - ₱4,500,000

    Job SummaryWe are seeking a highly skilled and experienced Administrative Professional to provide support to our senior leadership team in the construction industry.This is an excellent opportunity for a motivated and organized individual to take their career to the next level and be part of a dynamic team that is driving innovation and growth.

  • Senior Administrative Support Specialist

    10 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱1,000,000 - ₱1,500,000

    Job Opportunity:Our organization seeks a highly skilled and experienced Administrative Professional to provide top-level support to senior executives.The ideal candidate will be responsible for calendar, time, and meeting operations, as well as communication and documentation tasks.Calendar Management: Coordinate schedules, appointments, and meetings with...

  • High-Level Administrative Professional

    14 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeExecutive Full time $80,000 - $100,000

    Job Opportunity: Executive Assistant RoleWe are seeking a highly skilled professional to provide top-tier support as a Senior Executive Assistant.This position demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Main Responsibilities:Administrative...

  • Administrative Professional

    13 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time $30,000 - $50,000

    Job DescriptionWe are seeking a highly skilled and experienced professional to join our team as an Administrative Professional.The ideal candidate will have excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment.Assist management with day-to-day administrative activities and HR operations.Maintain...

  • Administrative Services Professional

    14 hours ago

    Ayala Alabang, National Capital Region, Philippines beBeeAdministrative Full time ₱2,500,000 - ₱3,500,000

    Job DescriptionWe are seeking a skilled Human Resources professional to join our team as an HR Administrator. The successful candidate will be responsible for managing employee documents, creating and maintaining standardized employee folder structures, migrating employee documents from various platforms, organizing and filing historic interview notes,...