Senior Administrative Professional

6 days ago

Dumaguete, Central Visayas, Philippines beBeeVirtual Full time ₱1,760,768 - ₱4,521,920
Job Summary

The ideal candidate for this position is a highly organized and detail-oriented individual who can provide administrative support within a Criminal Defense practice.

We are seeking someone proactive, empathetic, and comfortable handling sensitive legal matters. As a Virtual Assistant, you will be responsible for communicating with clients, managing calendars, court dates, and appointments, and ensuring deadlines are met.

You will also be expected to draft client letters, maintain regular client touchpoints, explain case processes and legal updates in easy-to-understand terms, and handle conflict notifications and accurate records of court appearances.

Bilingual skills are preferred but not required, and experience with phone systems, client management systems, and billing follow-ups are a plus. If you have prior experience as a legal assistant or administrative professional in a law firm, it is definitely an asset.

Key Responsibilities
  • Call clients before court appearances to gather updates and provide reminders.
  • Serve as the main communication bridge between the attorney and clients, ensuring clear and timely updates.
  • Draft client letters; maintain regular client touchpoints.
  • Explain case processes and legal updates in easy-to-understand terms.
  • Manage appointments, calendars, and court dates to ensure deadlines are met.
  • Update and manage client records using Practice Panther (training provided).
  • Follow up on billing, retainer fees, and accounts receivable with clients.
  • Handle conflict notifications and ensure accurate records of court appearances.

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