Administrative Coordinator

1 day ago

Cebu City, Central Visayas, Philippines beBeeExecutive Full time ₱65,000 - ₱70,000
Job Summary

We are seeking an experienced and organized Executive Assistant to support a busy executive in the construction industry. This is an excellent opportunity for a self-starter with strong communication skills who thrives on managing diverse responsibilities with efficiency and finesse.

About the Role
  • Manage and coordinate a dynamic, fast-paced executive schedule, arrange appointments, and handle domestic and international travel logistics
  • Draft, proofread, and manage professional correspondence, emails, and presentations, ensuring clear and effective communication at all times
  • Assist with project timelines, collaborate with internal team members, and prepare regular reports on project progress
  • Plan and manage meetings, conferences, and company events, ensuring all logistics are handled smoothly
  • Handle routine administrative tasks including expense reports, file organization, record-keeping, and other ad-hoc office duties
  • Occasionally manage personal tasks and household responsibilities for the executive, including coordinating personal appointments, errands, and family-related needs
Requirements
  • 5+ years of experience as an executive assistant, preferably in the construction industry or a related field
  • Exceptional organizational and time management skills, with a proven ability to juggle multiple tasks and deadlines
  • Excellent written and verbal communication skills
  • Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design
  • Discretion and professionalism in handling confidential information
  • Ability to work flexible hours, including evenings or weekends, as needed
Benefits
  • A collaborative, fast-paced work environment
  • Opportunities for personal and professional growth
  • A chance to work alongside a dedicated team in the dynamic construction industry

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