Senior Administrative Coordinator

7 hours ago

Mabalacat, Central Luzon, Philippines beBeeExecutive Full time ₱60,000 - ₱90,000
Job Opportunity

Seeking a highly organized and experienced administrative professional to provide exceptional support to senior leadership across multiple functional areas.

Duties and Responsibilities:
  • Calendar Management:
  • Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritization of meetings
  • Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings
  • Communication Support:
  • Serve as the primary point of contact for internal and external communications on behalf of senior leaders
  • Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses
  • Meeting Coordination:
  • Organize and prepare for meetings, including setting agendas, taking notes, and following up on action items
  • Participate in team and leadership meetings as required to gain context on priorities and critical business activities
  • Travel Planning:
  • Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries
  • Administrative Support:
  • Handle confidential information with discretion and professionalism
  • Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects
  • Team Collaboration:
  • Collaborate with other administrative professionals to ensure smooth operations across functional areas
Qualifications:
  • Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack
  • Experience working on a Mac operating system is required
  • Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones
  • Bachelor's degree or any certificate course (required)
  • Excellent phone, email, and instant messaging communication skills
  • Excellent English communication skills, both written and verbal (at least B2 level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift

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