Administrative Coordinator

17 hours ago

Mabalacat, Central Luzon, Philippines beBeeAdministrative Full time ₱720,000 - ₱780,000
Job Overview

We are seeking a detail-oriented Administrative Coordinator to manage front-office communications, basic bookkeeping tasks, and project coordination duties.

  • The ideal candidate will handle phone calls, enter work orders and invoices, assist with permit and licensing research, and provide general administrative support.

Key Responsibilities:

  • Answer incoming phone calls and direct them appropriately or take messages
  • Enter work orders into the system and update job statuses as needed
  • Create and process invoices accurately and on time
  • Assist with accounts payable and receivable entries
  • Research permit and license requirements for new projects, job sites, or services
  • Maintain and organize digital and paper records for jobs, invoices, and documentation
  • Assist with scheduling, email correspondence, and other office tasks as needed
  • Provide administrative support to management and field staff
  • Ensure office operations run smoothly and efficiently
Requirements
  • Proven experience in an administrative or bookkeeping role
  • Proficiency in Microsoft Office (Excel, Word, Outlook) and QuickBooks
  • Excellent phone etiquette and communication skills
  • Strong organizational and multitasking abilities
  • Ability to work independently and handle confidential information
  • Familiarity with permit/license research or willingness to learn
  • High attention to detail and accuracy in data entry and invoicing
Benefits
  • Work-from-home opportunity
  • Night Shift (EST)
  • Weekly pay
Seniority level
  • Entry level
Employment type
  • Full-time
Job function
  • Accounting/Auditing, Finance

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