Operations Coordinator

2 days ago

Mandaue City, Central Visayas, Philippines beBeeScheduler Full time ₱630,000 - ₱810,000
About the Role

This position involves coordinating and optimizing project timelines to ensure timely execution and efficiency in operations. The successful candidate will be comfortable working independently, handling complex scheduling challenges, using data-driven decision-making to optimize processes, and collaborating with cross-functional teams.

The ideal candidate will have experience in scheduling or project planning, preferably in a high-volume project environment managing multiple projects simultaneously. Strong communication and interpersonal skills are essential for interacting effectively with internal teams and external clients.

Key Responsibilities:

  • Schedule Management: Manage project pipelines for site inspections, ensuring timelines and resource allocations align with project requirements and client expectations.
  • Produce summaries of sites, assignments, and deadlines.
  • Assist in maintaining upcoming scan lists.
  • Compile missing data requirements for upcoming scans, working with ambiguous information.
  • Maintain time estimates and other relevant information for upcoming tasks, understanding different types of tasks and how their time estimates may change over time.
  • Distribute tasks among sub-teams based on team availability and skillset distribution.
    • Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
    • Inform relevant team members to retrieve missing data requirements.
    • Maintain relevant tracking sheets used for capacity management and other purposes.
      • Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes such as weather or equipment delays.
      • Provide input to improve operational processes based on problems encountered.

All other duties as assigned.

Qualifications:

  • Education: Bachelor's Degree in Business, Operations Management, Information Technology, Administration, or related fields.
  • Experience: 2+ years of experience in scheduling or project planning, preferably in a high-volume project environment managing 500+ projects simultaneously.
  • Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus.
  • Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines.

What's Included:

  • A chance to join a mission-driven organization focused on accelerating the global transition to renewable energy and sustainable infrastructure.
  • A flexible work-from-home environment that prioritizes employee autonomy and well-being.
  • A diverse, equitable, and inclusive culture where your voice matters.
    • Annual Leave

  • Operations Coordinator

    2 days ago

    Mandaue City, Central Visayas, Philippines beBeeFinances Full time $55,000 - $70,000

    Financial Operations CoordinatorThe Financial Operations Coordinator plays a pivotal role in the Global Payroll team by providing critical financial and operational coordination. This position ensures accurate budget tracking, vendor payment processing, and financial variance resolution. Additionally, it supports team-wide operations such as team meetings...

  • operation coordinator

    1 week ago

    Mandaue City, Central Visayas, Philippines RUCS KONSULT CORPORATION Full time $40,000 - $60,000 per year

    About the role Reporting to the Operations Manager, this full-time Operation Coordinator role is responsible for overseeing the day-to-day operations of our Cebu Mandaue location. In this integral position, you will play a crucial part in ensuring the smooth running of our Advertising, Arts & Media agency.What you'll be doingCoordinate and supervise the...

  • International Operations Coordinator

    2 days ago

    Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time $19,600 - $27,800

    International Operations Coordinator RoleThis position offers a unique opportunity to establish administrative and financial processes for an expanding international team. The ideal candidate will possess strong executive assistant skills, with experience in financial management and a systematic approach to process management.The role requires daily...

  • Operations Coordinator

    2 days ago

    Mandaue City, Central Visayas, Philippines beBeeProject Full time ₱960,000 - ₱1,150,000

    Job OpportunityThis role involves coordinating priorities, streamlining workflows, and ensuring smooth collaboration across teams.Detail-oriented and proactive individuals who enjoy turning plans into action are suitable for this position.Key Responsibilities:Take meeting notes and prepare reports for key meetings.Manage daily agendas including task...

  • Production/Operations Coordinator

    1 week ago

    Mandaue City, Central Visayas, Philippines Messe & Handel Full time $30,000 - $50,000 per year

    Job Summary:The Operations Coordinator is responsible for the daily production, logistics and warehouse transaction and activities. Ensuring compliance of the operations team with the standard processes. This role involves ensuring that timelines are met and delivered based on requirement. The Operations coordinator will assess the required raw materials for...

  • Strategic Operations Coordinator

    2 days ago

    Mandaue City, Central Visayas, Philippines beBeeStrategic Full time ₱50,000 - ₱75,000

    Job Title: Strategic Operations CoordinatorAbout the Role:As a key member of our team, you will ensure smooth internal and external operations by implementing strategic processes, coordinating teams, and fostering collaboration.Responsibilities:Operational Oversight:Manage daily operations to optimize workflows and efficiency.Develop and enforce operational...

  • Operational Excellence Coordinator

    2 days ago

    Mandaue City, Central Visayas, Philippines beBeeOPERATIONAL Full time $80,000 - $100,000

    Job DescriptionThe Operational Excellence Coordinator plays a pivotal role in driving efficiency and effectiveness within the organization. This key position focuses on streamlining processes, enhancing productivity, and ensuring seamless execution of daily operations.Key ResponsibilitiesDevelop and implement process improvements to reduce inefficiencies and...

  • Operations Coordinator

    2 days ago

    Mandaue City, Central Visayas, Philippines beBeeExecutive Full time ₱960 - ₱1,440

    Executive Support ProfessionalWe are seeking a highly organized and proactive Executive Assistant to support the leadership team of our organization.This role is central to ensuring seamless day-to-day operations, enabling executives to focus on driving business growth and client success.You will manage schedules, coordinate communications, and oversee key...

  • Remote Property Operations Coordinator

    2 days ago

    Mandaue City, Central Visayas, Philippines beBeeOperational Full time ₱10,800 - ₱13,500

    Job Title: Property Operations CoordinatorThis role is a key position in our property management team, requiring strong coordination and problem-solving skills. The ideal candidate will be able to work independently and as part of a remote team, ensuring smooth day-to-day operations and effective tenant communication.The Property Operations Coordinator will...

  • Business Operations Coordinator

    2 days ago

    Mandaue City, Central Visayas, Philippines beBeeAdministrative Full time $12,000 - $18,000

    Key Operations AssistantJob Title: Key Operations AssistantWork Location: Remote (Eastern Timezone)Work Hours: 40 hours per week, Full-time, some flexibility once up to speed.The Operations Assistant supports our core financial, HR, and administrative functions to keep the business running smoothly behind the scenes. This role handles day-to-day tasks across...