Operations Coordinator

9 hours ago

Mandaue City, Central Visayas, Philippines beBeeFinances Full time $55,000 - $70,000
Financial Operations Coordinator

The Financial Operations Coordinator plays a pivotal role in the Global Payroll team by providing critical financial and operational coordination. This position ensures accurate budget tracking, vendor payment processing, and financial variance resolution. Additionally, it supports team-wide operations such as team meetings and executive presentation preparation.

To excel in this role, one must possess strong communication skills, adaptability, and collaboration abilities. The ability to work effectively with individuals from diverse backgrounds is essential.

This is an excellent early-career opportunity for someone eager to gain broad exposure to business operations, finance, and team coordination within a global enterprise.

Responsibilities
  • Budget Monitoring & Analysis: Compare monthly budget versus actuals and identify key variances. Partner with Finance Business Partners and Accounting to research and explain discrepancies.
  • Vendor Purchase Orders & Invoice Management: Create and maintain purchase orders for payroll vendors. Code and submit vendor invoices to Source-to-Pay (A/P) for processing. Track invoice and purchase order status.
  • Vendor & Stakeholder Support: Act as the first point of contact for payroll vendors regarding payment status inquiries. Liaise with Finance, Accounting, and other internal stakeholders to resolve payment or charge-related issues.
  • Financial Research & Problem-Solving: Investigate department charges that appear out of scope or misaligned with budget expectations. Analyze data and propose solutions, demonstrating sound judgment and critical thinking.
  • Team & Presentation Support: Coordinate logistics for all-hands or team meetings, including agenda preparation, scheduling, and follow-up actions. Assist with the creation and formatting of PowerPoint decks, reports, and executive-level presentations.
Requirements
  • A degree in Accounting, Finance, Business Administration, or related field (or equivalent work experience)
  • 2+ years of experience in finance, operations, accounts payable/receivable, or business operations
  • Intermediate-level proficiency with Microsoft Excel (e.g. pivot tables, v-lookup, charts)
  • Comfortable working in ambiguous situations and exercising critical thinking to drive clarity
  • Highly organized with attention to detail and a proactive approach
  • Fluency in English

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