Operations Coordinator

21 hours ago

Mandaue City, Central Visayas, Philippines beBeeExecutive Full time ₱960 - ₱1,440
Executive Support Professional

We are seeking a highly organized and proactive Executive Assistant to support the leadership team of our organization.

This role is central to ensuring seamless day-to-day operations, enabling executives to focus on driving business growth and client success.

You will manage schedules, coordinate communications, and oversee key administrative functions while acting as a trusted partner to senior leadership.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment.

Key Responsibilities
  • Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, including agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators.
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Requirements
  • Proven experience as an Executive Assistant or in a similar support role.
  • Technical skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills in English.
  • Strong organizational and time-management skills.
  • High level of accuracy and thoroughness in handling tasks and documents.
  • Professionalism, integrity, and ability to maintain strict confidentiality.
Benefits

Mid-Senior level position offering full-time employment.

Job Type

Administrative and Management.

Industry

Marketing Services, Staffing and Recruiting, and Administrative and Support Services.

This is an exciting opportunity to work closely with decision-makers and make a meaningful impact on our organization's operations.

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