Executive Support Specialist Opportunity
1 week ago
We are seeking a highly organized and proactive individual to provide end-to-end support across executive needs, project management, and operational coordination. This role requires someone who thrives in a fast-paced environment, can juggle multiple priorities, and brings both executive assistant polish and project management discipline.
This is a remote role requiring availability during U.S. hours.
Key responsibilities include acting as liaison between executives, internal teams, and external partners, providing regular updates, asking clarifying questions, and ensuring smooth handoffs. Additionally, the successful candidate will create one-pagers, meeting dossiers, and weekly reporting summaries.
The ideal candidate will possess 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant, with a proven ability to manage multiple stakeholders, priorities, and deadlines. Proficiency in ClickUp, Google Workspace, Slack, and Excel/Google Sheets is also required.
As a key partner in our success, this role offers opportunities for growth and development, including expanding into higher-level executive support for leadership and growing into a key operations partner helping improve processes and efficiency.
Required Skills and Qualifications
- 4+ years of experience as a Personal Assistant, Executive Assistant, or Project Management Assistant (agency/startup environment preferred)
- Proven ability to manage multiple stakeholders, priorities, and deadlines
- Proficiency with ClickUp, Google Workspace, Slack, and Excel/Google Sheets
- Excellent organizational skills with strong follow-through and attention to detail
- Strong communication skills (written & verbal) across all organizational levels
- Comfortable facilitating live calls and documenting action items in real-time
Benefits
- Work Set-up: Permanent Work From Home
- Attendance Bonus of $25 for every monthly perfect attendance
- Performance Bonus
- Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
- Referral Bonus of $300 for every successful referral
- Holiday PTO: 7 days per year
- PTO: 6 days per year
Nice-to-Haves
- Experience in marketing, creative agency, or tech/startup environments
- Familiarity with CRM systems, AI tools (e.g., ChatGPT), and project documentation best practices
- Exposure to compliance, vendor coordination, or light client communications
- Strong time management skills and ability to adapt quickly to changing needs
- Take ownership of client/vendor communications as trust is established
- Expand into higher-level executive support for leadership, including advanced scheduling, document prep, and project coordination
- Grow into a key operations partner helping improve processes and efficiency
Join us in this exciting opportunity to combine your project management expertise with executive-level support.
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