Executive Administrative Assistant

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time $60,000 - $80,000
Job Description

We are seeking a highly skilled and organized Executive Administrative Assistant to join our team. The ideal candidate will have experience in both executive support and medical administrative tasks, with a proven track record of delivering high-quality results.


Responsibilities
  • Provide administrative support to senior leadership team members.
  • Prepare reports, documents, and correspondence.
  • Manage schedules, emails, and tasks.
  • Extract, input, and manage data/KPIs for executive review.
  • Coordinate with leadership to ensure smooth execution of priorities.

Medical Administrative Support

  • Verify patient insurance coverage and obtain pre-authorizations.
  • Update and maintain patient files with insurance and clinical information.
  • Track the status of insurance claims and liaise with providers to resolve issues.
  • Respond to patient inquiries and FAQs.
  • Send appointment reminders and assist with scheduling support tasks.
  • Prepare and process basic reports, ensuring accuracy of records.
  • Maintain electronic medical records (EMR).

Collaboration & Workflow

  • Work closely with Vice President of Operations and leadership team.
  • Ensure data accuracy and reporting reliability to reduce human error.
  • Support executives in both administrative and strategic tasks.
  • Communicate clearly and effectively with internal teams and external partners.
Requirements
  • Proven experience as an Executive Assistant, Medical Administrative Assistant, or similar role.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency with key platforms, including EMR/Billing: Net Health, Payroll: Gusto, CRM: InfusionSoft, Data/Reporting: Microsoft Office, Google Sheets/Drive.
  • Ability to manage multiple priorities, work independently, and meet deadlines.
  • Experience in healthcare or physical therapy administration preferred.
Benefits
  • Competitive salary commensurate with experience.
  • Opportunities for professional development and growth.
  • Dynamic and supportive team environment.
About Our Team

We value responsibility, communication, teamwork, professionalism, positivity, and integrity. We strive to deliver exceptional outcomes, patient experiences, and employee satisfaction.

This is a fast-paced, patient-focused practice, and we seek an assistant who can blend executive-level support with medical administrative functions to keep the team running smoothly.

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