Executive Assistant Specialist

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time ₱75,000 - ₱80,000

Job Overview:

  • Executive assistants provide critical support to senior-level executives, encompassing calendar management, meeting coordination, and confidential correspondence.
  • Conduct in-depth research on industry trends, best practices, and comparative data, presenting findings in clear, actionable reports.
  • Prepare detailed financial analyses, including creating and sending statements or invoices, tracking payments, and recording expenses.
  • Maintain organized files, documents, and essential records, ensuring seamless access and retrieval.
  • Manage data entry tasks, including preparing lead lists, transcribing audio recordings, and compiling meeting minutes.
  • Monitor ongoing projects, facilitate timely communication between teams, and track deliverables.
  • Plan and prepare executive travel itineraries, arrange accommodations, and handle logistics efficiently.
  • Draft, respond to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences.
  • Compile and present data into cohesive reports and create presentation slides for meetings and conferences.
  • Oversee account profiles, manage reviews, and upload relevant media content as needed.
  • Perform various tasks to support the executive's needs and priorities.

Key Responsibilities:

  • Develop and implement effective administrative systems and processes.
  • Enhance the executive's visibility through expert communication and presentation skills.
  • Build strong relationships with internal stakeholders, fostering a collaborative environment.
  • Provide exceptional customer service, ensuring seamless interactions with clients and colleagues.
  • Stay updated on industry trends, best practices, and emerging technologies.

Benefits:

  • Opportunity to work with a dynamic team and contribute to organizational growth.
  • Competitive compensation and benefits package.
  • Professional development opportunities, including training and mentorship.

Requirements:

  • Minimum 3 years of experience as an executive assistant or in a related field.
  • Exceptional organizational, communication, and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information discreetly.
  • Proficiency in Microsoft Office Suite, Google Workspace, or similar productivity tools.

  • Executive Support Specialist

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines beBeeExecutiveSupport Full time ₱35,000 - ₱45,000

    Job Title: Executive Support SpecialistAbout the RoleWe are seeking a highly organized and proactive Executive Support Specialist to join our team. As an Executive Support Specialist, you will provide high-level executive assistance and administrative support to our leadership team.Your key responsibilities will include calendar management, email...

  • Executive Support Specialist

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time $960 - $1,440

    Executive Support SpecialistAre you a highly organized and detail-oriented professional looking for a challenging role that utilizes your exceptional administrative skills?This Executive Support Specialist position is ideal for someone who excels in managing executive calendars, preparing meeting materials, and facilitating communication between executives...

  • Executive Assistant

    2 weeks ago

    Pagadian, Zamboanga Peninsula, Philippines TalentPop App Full time

    At TalentPop, we're changing the game for e-commerce brands by connecting them with world-class talent. We're looking for a pivotal Executive Assistant to serve as the strategic right hand for our leaders. This is more than an administrative role—it's a chance to directly impact how our executives and founders operate and scale the business.Your...

  • Executive Assistant

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines TalentPop App Full time

    OverviewAt TalentPop, we're changing the game for e-commerce brands by connecting them with world-class talent. We're looking for a pivotal Executive Assistant to serve as the strategic right hand for our leaders. This is more than an administrative role—it\'s a chance to directly impact how our executives and founders operate and scale the business.Your...

  • Executive Administrative Assistant

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time $60,000 - $80,000

    Job DescriptionWe are seeking a highly skilled and organized Executive Administrative Assistant to join our team. The ideal candidate will have experience in both executive support and medical administrative tasks, with a proven track record of delivering high-quality results.ResponsibilitiesProvide administrative support to senior leadership team...

  • Senior Executive Support Specialist

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time ₱780,000 - ₱1,020,000

    Executive Assistant RoleOur organization seeks a diligent and proactive Senior Executive Support Specialist to provide end-to-end support across executive needs, project management, and operational coordination.This individual will thrive in a dynamic environment, effectively manage multiple priorities, and bring both executive assistant polish and project...

  • Executive Support Specialist

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines beBeeSupport Full time $5,000 - $10,000

    As an Executive Support Specialist, you will provide high-level support to senior business professionals. Your expertise in calendar management, travel arrangements, and expense reporting will ensure seamless operations.Main Responsibilities:Schedule Coordination: Manage calendars, schedule appointments, and coordinate meetingsTravel Planning: Arrange travel...

  • Executive/ Medical Admin Assistant

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines Virtual Rockstar Careers Full time

    OverviewExecutive / Medical Administrative Assistant - Virtual Assistant – Virtual Rockstar Careers is hiring a full-time, remote Executive / Medical Administrative Assistant to support one of our healthcare partners, a Tennessee-based physical therapy team dedicated to providing high-quality, patient-centered rehabilitation services. The role combines...

  • Executive Support Specialist

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time ₱2,000,000 - ₱2,500,000

    Executive Support SpecialistWe are seeking a highly skilled professional to provide top-tier support to our client's team. This role demands exceptional organizational skills, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.The ideal candidate is proactive, resourceful, and adept at navigating both...

  • Senior Executive Support Coordinator

    1 week ago

    Pagadian, Zamboanga Peninsula, Philippines beBeeAdministrative Full time $90,000 - $123,456

    Job Title:Executive Support SpecialistJob Description:We are seeking a highly skilled and organized Executive Support Specialist to join our team. As an Executive Support Specialist, you will be responsible for providing administrative support to senior-level executives, including managing calendars, coordinating travel arrangements, preparing materials, and...