Part-time Executive Assistant for Venture Capital Firm
5 days ago
Job Description
We are seeking an exceptional Administrative Professional to join our team as a Remote Full-time Executive Assistant. As the trusted right-hand person to the executive, you will manage day-to-day operations and support strategic initiatives in our venture capital firm.
Your responsibilities will include prioritizing tasks, managing communications, overseeing deal flow, and ensuring seamless operations. You will be responsible for:
- Email Management: Prioritize and respond to all emails promptly, ensuring efficient communication flow.
- Meeting Support: Attend meetings, capture action items, and follow up on tasks as necessary.
- Task Prioritization: Assist in creating and managing the executive's to-do list, prioritizing tasks based on importance and urgency.
- Calendar Management: Utilize scheduling software to manage the executive's calendar, ensuring efficient use of time.
- Daily Planning: Prepare daily bullet plans outlining critical tasks for the day, keeping the executive focused and organized.
- Deal Flow Management: Manage and prioritize deal flow, supporting the deal process from inception to completion.
- Meeting Preparation: Ensure the executive is fully prepared with background information and context before meetings and follow up on action items afterward.
- Stakeholder Engagement: Engage with portfolio CEOs to gather metrics and monitor the performance of portfolio companies.
- Project Management: Manage partner projects, brand/marketing initiatives, and events, ensuring successful execution and delivery.
In order to excel in this role, you should possess:
- A bachelor's degree in business administration, finance, or a related field.
- 2-3 years of related working experience dealing with foreign nationals.
- A proven track record of successfully supporting C-suite executives or senior leadership.
- Exceptional organizational skills with the ability to manage multiple projects simultaneously.
- Excellent verbal and written communication skills.
- An analytical mindset with the ability to evaluate data and contribute to strategic decision-making.
- Amenability to US Night Shift (Pacific Time) work schedule.
- The ability to work up to 4 hours per day.
- Availability to start immediately with available NBI and Fit to Work clearances.
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