Executive Assistant for an Accountant

1 week ago


Manila, National Capital Region, Philippines Clarke Point Pte Ltd Full time
Executive Assistant for an Accountant – Work Remotely from the Philippines

Join a growing Australian accounting firm and work remotely

Clarke Point, a global staffing solutions provider, is recruiting an Executive Assistant on behalf of Adroit Accounting (https://www.adroitaccounting.com.au/), a Melbourne-based accounting firm. We are seeking a detail-oriented and proactive professional who can provide high-level administrative and bookkeeping support to our team. If you're looking for a dynamic role with room to grow, this is for you

This role is for a long-term, full-time Independent Contractor (online freelancer).

Key Responsibilities:
  • Manage the accountant's calendar, emails, and client communications.
  • Prepare client documentation and maintain records.
  • Handle accounts payable and receivable, payroll, and invoicing in Xero.
  • Reconcile financial statements and upload receipts.
  • Oversee client onboarding and general job administration.
  • Assist with social media management and content creation.
  • Maintain and organise financial software records and databases.
Mandatory Criteria:
  1. Minimum 5 years as an Executive Assistant, preferably in an accounting firm.
  2. High proficiency in English (both verbal and written).
  3. Experience working as an Independent Contractor for an Australian, American or similar client
  4. Expertise in Xero and Xero Practice Manager.
  5. Strong organisation and problem-solving abilities.
  6. Ability to multitask and meet deadlines.
  7. Experience liaising with clients and drafting professional emails.
  8. Willingness to work in the Australian time zone (AEDT).
Nice-to-Have Skills & Experience:
  • Experience with CAS360 and Ignition.
  • Familiarity with MYOB, QuickBooks, and Intuit.
  • Background in financial auditing or insurance.
  • Strong Canva skills for content creation.
  • Experience managing newsletters and email campaigns.
Who You Are: Ideal Personality Attributes

We are looking for someone who thrives in a structured yet dynamic environment. Key attributes include:

  1. Highly Organised & Detail-Oriented – You take ownership of your work, ensuring accuracy in bookkeeping and documentation.
  2. Proactive & Solutions-Focused – You don't just follow instructions; you anticipate needs and solve problems.
  3. Strong Communicator – You liaise professionally with clients and internal teams, managing relationships with confidence.
Compensation Package

This role is for a long-term, full-time Independent Contractor with the following additional benefits:

  • Philippine Regular Holidays are 100% paid if not worked or 200% paid if worked
  • Special Non-Working Holidays are paid with additional 30% if worked or can be taken as unpaid leave
  • 12 paid vacation leaves per year are granted upon the successful completion of the probation period
  • 6 paid sick leaves per year are available
  • ₱2,500 per month allowance is given towards family health insurance upon the successful completion of the probation period
  • Flexible working environment, e.g., remote work – working entirely from home
How to apply

For your application to be considered please submit the following:

  1. Your resume
  2. A short cover letter outlining your suitability for this job role, including the word "CLARKE" in capital letters and a summary of your experience working as full time Independent Contractor / online freelancer
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