Administrative Coordinator
20 hours ago
The role of an Administrative Coordinator involves providing daily administrative support to a fast-paced independent publishing company.
This position requires exceptional organizational skills, proficiency in written and verbal communication, and the ability to maintain accurate records and databases.
About the PositionWe are seeking a highly motivated and tech-savvy individual who is able to effectively manage multiple tasks, prioritize deadlines, and maintain a professional demeanor in all interactions.
The ideal candidate will have prior experience in administrative support, preferably in a creative or media industry setting.
Key Responsibilities:- Email Management: Respond promptly and professionally to emails, maintaining accurate records and updating relevant databases as needed.
- Website Updates: Update company website with book details, announcements, and author information, ensuring accuracy and attention to detail.
- Author Support: Communicate effectively with authors, providing timely updates, support, and guidance throughout the publishing process.
- Inquiries and Messages: Handle inquiries and messages across different platforms, ensuring accuracy and professionalism in all interactions.
- Database Management: Maintain and update databases, files, and shared drives as needed, ensuring seamless access to information.
- Administrative Support: Provide general administrative support to streamline daily operations, including scheduling, reminders, and coordination with external stakeholders.
- Communication Skills: Excellent written and spoken English skills, with flawless grammar and spelling.
- Organizational Skills: Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Prior Experience: Prior experience in administrative support, preferably in a creative or media industry setting.
- Tech-Savviness: Tech-savvy with the ability to update websites and manage online communication tools.
- Professionalism: Professional communication style with strong attention to detail, ability to maintain confidentiality, and handle sensitive information with discretion.
- Cultural Competence: Open-minded and comfortable working with diverse authors and genres, including LGBTQ+ publications.
- Digital Literacy: Demonstrated experience in managing websites and social media platforms.
- Industry Knowledge: Familiarity with digital publishing formats and workflows.
- Discretion: Ability to maintain confidentiality and handle sensitive information with discretion.
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