Virtual Operations Coordinator

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeExecutive Full time ₱750,000 - ₱1,000,000
Job Opportunity:

We seek a detail-oriented and proactive individual to support client relationships, operational efficiency, and strategic execution.

  • Manage CRM systems and databases ensuring accurate donation records, contact information, and community data for reliable reporting, insights, and outreach efforts.
  • Update websites with event details, registration links, calendars, and graphics preparing and publishing registration forms and event pages without advanced coding requirements.
  • Assist in drafting weekly community emails or announcements promoting classes, events, or initiatives.
  • Anticipate scheduled events and community needs by setting reminders coordinating publishing timelines and working with internal teams to ensure timely delivery of materials and client requests.
Essential Qualifications:
  • At least one year of experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Exceptional attention to detail strong communication, proactive collaboration, and the ability to operate independently and as a team player while upholding company standards.
  • A positive attitude honesty and a personable approach fostering trust and bringing an uplifting presence to work.
Preferred Skills:
  • Salesforce (experience with Salesforce NPSP is highly valued)
  • Basic spreadsheet/Excel formulas and navigation (VLOOKUP Pivot Tables)
  • Website management (e.g. SquareSpace Ecwid Wix)

Key Attributes:
Excellent English communication skills.
Ability to complete projects in a timely manner and adjust to changing circumstances embracing new technologies processes or methods.
Great logical and verbal reasoning skills.
Exceptionally detail-oriented.
Exceptional problem-solving and information-processing skills.
Ability to think outside the box.
A great work ethic and interest in learning new concepts growing with the job.
Ability to work independently and as part of a team.
Able to use time-tracking software for payroll purposes.

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