Chief Administrative Professional

1 week ago

Hagonoy, Central Luzon, Philippines beBeeExecutive Full time ₱800,000 - ₱1,000,000

Our company seeks a highly organized, proactive, and detail-oriented executive assistant to provide exceptional administrative support.

Key Responsibilities:
  • Manage calendars, schedule meetings, and coordinate appointments across time zones.
  • Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Organize and prioritize tasks, track project deadlines, and follow up on action items to ensure timely completion.
  • Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with accountants or financial teams.
  • Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
  • Handle sensitive information with discretion and maintain strict confidentiality.
  • Understand and adapt to Australian business culture, communication styles, and workplace expectations.
  • Proactively use AI technologies to improve efficiency, quality, and scalability of work.
Qualifications:
  • Minimum of 3-5 years of experience as an Executive Assistant, Virtual Assistant, or similar role.
  • Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Familiarity with project management tools and CRM platforms.
  • Exceptional written and verbal communication skills in English.
  • Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Understanding of Australian business practices and ability to adapt to a professional, results-driven environment.
What We Offer:

We offer a competitive salary, opportunities for growth and development, and a dynamic work environment.

This is an entry-level position, ideal for individuals who are looking to start their career in administration.

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