High-Level Administrative Support Specialist

1 day ago

Bacoor, Calabarzon, Philippines beBeeExecutive Full time $14,400 - $21,840
Job Opportunity:

We are seeking a highly skilled and organized Executive Assistant to provide exceptional support to physicians and senior management. This role involves managing complex schedules, coordinating personal and business travel, preparing presentations, and handling confidential correspondence.

Key Responsibilities:
  • Manage multiple calendars, resolve conflicts, and ensure accuracy in scheduling.
  • Arrange personal and professional travel, manage bookings, itineraries, and contingency plans.
  • Prepare high-quality presentations, ensuring branding, clarity, and accuracy in PowerPoint decks.
  • Draft professional correspondence, writing letters and communication for physicians with a polished tone.
  • Maintain databases, updating records with 100% accuracy.
  • Coordinate across departments, ensuring smooth information flow between teams.
  • Handle phone-based scheduling, acting as liaison when email scheduling is restricted.
  • Protect confidentiality, managing sensitive medical and operational information.
Requirements:
  • Minimum 4 years of experience in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
Benefits:
  • Competitive compensation package.
  • Access to a perk marketplace with instant discounts on services.
  • On-time, in-currency pay.
What's Next:

The application process involves an AI interview and a live interview with a recruiter.

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