Executive Assistant

1 week ago

Hagonoy, Central Luzon, Philippines beBeeAdministrative Full time $60,000 - $75,000
Job Overview

We are seeking an experienced executive assistant to provide administrative support in a fast-paced agency environment.

The ideal candidate will have at least 5.5 years of experience supporting executives in creative or service-based businesses, preferably with knowledge of real estate media or production workflows.

Key Responsibilities:
  • Maintain detailed calendars, project timelines, and task tracking within Notion for organizing real estate shoots, post-production timelines, and creative service deliverables.
  • Support client communication by drafting follow-up emails, coordinating appointments, and preparing polished client-facing materials aligned with brand standards across multiple service verticals.
  • Oversee communications and files organization; tag leads in CRM, archive creative assets, and ensure timely responses across platforms and communication channels.
  • Assist in preparing client proposals, internal reports, production checklists, and delivery folders with accurate formatting and attention to detail.
  • Help coordinate real estate media shoots, delivery timelines, and internal resource scheduling; liaise with photographers, editors, and clients as needed.
  • Support client success initiatives and ensure team alignment across departments, maintaining cohesion in a fast-paced, multi-service agency environment.
Required Skills & Qualifications:
  • Creative/Media Industry Background: Minimum 5.5+ years supporting executives in fast-paced creative or service-based businesses.
  • Proactive, Self-Starter: Must take initiative, work independently, and offer solutions before being asked.
  • Strong Communication Skills: Excellent written and verbal communication; comfortable drafting professional correspondence and interacting with clients as needed.
  • Notion & Tech Proficiency: High proficiency in Notion required. Familiarity with project management tools, G Suite, Dropbox, and CRM; able to manage digital files, assets, and workflows.
  • Detail-Oriented & Deadline Driven: Demonstrated ability to prioritize, meet timelines, and manage logistics without constant oversight.
  • Client & Team-Oriented Mindset: Committed to supporting internal team performance and client satisfaction by anticipating needs and acting as an integrator across multiple operational areas.

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