Strategic Executive Assistant

1 week ago

Hagonoy, Central Luzon, Philippines beBeeExecutive Full time ₱45,000
AI-Powered Support Role

As a seasoned professional, you will play a key role in supporting our executive team by coordinating complex meetings across multiple time zones and stakeholders. This requires excellent organizational skills, the ability to handle competing priorities, and exceptional communication abilities for stakeholder engagement at all levels.

This is an exciting opportunity to join a trailblazing customer experience management platform that combines AI-powered insights, facial emotion analytics, and real-time data to elevate CX across industries. You will be part of a diverse and supportive work environment with career growth opportunities and competitive compensation.

Job Requirements
  • 5+ years of proven experience supporting C-suite executives, senior leadership, or technical executives
  • Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
  • Strong stakeholder management and coordination skills
  • Comfortable participating in technical and product-focused discussions
Benefits and Perks
  • Potential visit to Australia
  • Upskilling or training if needed to be provided by the client
  • Digital vouchers
  • Day 1 HMO coverage with free dependent
  • Competitive Salary Package
  • Permanent WFH arrangement
  • Prime office location in Makati (Easy access to MRT stations, restaurants, and banks)
  • Day shift schedule
  • Unlimited upskilling through Emapta Academy courses
  • Free 24/7 access to our office gyms with a free physical fitness trainer
  • Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more)
  • Unlimited opportunities for employee referral incentives across the organization
  • Standard government and Emapta benefits
  • Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
  • Fun engagement activities for employees
  • Mentorship and exposure to global leaders and teams
  • Career growth opportunities
  • Diverse and supportive work environment
The Ideal Candidate

You must have a proactive, detail-oriented mindset and a continuous improvement approach. Familiarity with Slack, Jira, Confluence, Notion, or other project management tools is a plus. If you are interested in the tech sector and eager to learn new concepts, this could be the perfect role for you.

Your Daily Tasks
  • Provide high-level executive support to the C-suite and executive team, including proactive calendar, inbox, and travel management
  • Coordinate and prioritize complex meeting schedules across multiple time zones and stakeholders
  • Track and follow up on key projects, action items, and deliverables across technical departments
  • Prepare agendas, take accurate minutes, and coordinate follow-ups for leadership, project, and board meetings
  • Liaise with Software Development, DevOps, Operations, Support, Data, and QA teams to ensure smooth operational execution
  • Support onboarding and offboarding processes for technology and operations staff in coordination with People & Culture and IT
  • Maintain compliance documentation such as ISO27001 and GDPR, and manage vendor contracts and renewals
  • Conduct research, prepare briefs on industry trends, and compile data for executive decision-making
  • Identify opportunities to streamline processes, solve problems, and improve team productivity

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