Executive Operations Specialist

1 week ago

Hagonoy, Central Luzon, Philippines beBeeProfessional Full time ₱115,200 - ₱1,344,000

We are seeking a highly organized and proactive professional to support the leadership team of our organization.

This role is central to ensuring seamless day-to-day operations, enabling executives to focus on driving business growth and client success. You will manage schedules, coordinate communications, and oversee key administrative functions while acting as a trusted partner to senior leadership.

The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. You will serve as a bridge between executives, team members, and external partners, helping to maintain efficiency and productivity across the organization.

Key Responsibilities
  • Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
  • Prepare meeting materials, including agendas, presentations, and reports.
  • Conduct outreach and follow-ups with clients, partners, and collaborators (including cold calling or email outreach when necessary).
  • Facilitate communication between executives and internal teams to ensure alignment and information flow.
  • Support executives in managing special projects, initiatives, and operational priorities.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare expense reports and assist with budget tracking as needed.
  • Maintain confidentiality when handling sensitive business and client information.
  • Perform research, compile data, and provide insights to support decision-making.
  • Handle ad hoc administrative and operational tasks to support business goals.
Requirements
  • Experience: Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role; prior experience in marketing, e-commerce, or agency environments is a plus.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack, Google Workspace).
  • Communication: Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
  • Organization: Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
  • Attention to Detail: High level of accuracy and thoroughness in handling tasks and documents.
  • Discretion: Professionalism, integrity, and the ability to maintain strict confidentiality.
Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative and Management

Industries

Marketing Services, Staffing and Recruiting, and Administrative and Support Services

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