HR Coordinator

1 week ago

Barcelona, Philippines beBeeHiring Full time ₱3,000,000 - ₱4,500,000

Job Summary:

We are seeking an accomplished Human Resources Coordinator to join our team.

This role involves overseeing the efficient management of employee documents, maintaining standardized employee folder structures and migrating employee documents from various platforms into a single consolidated filing system.

Main Responsibilities:

  • Coordinate the creation and maintenance of standardised employee folder structures for every employee.
  • Migrate employee documents from Outlook, EFS systems, Employment Hero, and Definitiv platforms into a single consolidated filing system.
  • Organize and file historic interview notes for successful candidates within their employee folders.
  • Develop and maintain templates for recruitment and selection processes, including interview guides, phone screen questionnaires, verbal reference forms, and sourcing strategies.
  • Ensure all HR policies, procedures, and forms are rebranded according to current guidelines and uploaded onto the company's document management system.
  • Support internal and external HR audits post-system implementation.
  • Collaborate with the medical team to flag employees requiring medical clearance.
  • Provide general administrative support as required by the HR team.

Requirements:

  • 2-5 years experience in a similar role, preferably in the mining and minerals, processing, oil & gas or heavy industries.
  • Strong organizational skills with a keen eye for detail.
  • Familiarity with HRIS software would be an advantage.
  • Good understanding of record keeping and audit processes.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and collaboratively within a team.
  • Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel.

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