Administrative Coordinator

1 week ago

Biñan, Calabarzon, Philippines beBeeVirtual Full time ₱24,000
Remote General Virtual Assistant Job

About the Role:

This is a full-time remote position as a General Virtual Assistant. We are seeking a highly organized and proactive individual to join our team. The successful candidate will be responsible for providing administrative support, data entry, and customer service.

Responsibilities:

  • Store and organize documents and files.
  • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
  • Research products, purchase goods & secure samples.
  • Store, update & collect information for marketing and sales campaigns through a CRM system.
  • Create and send statements or invoices, track payments, and record company expenses.
  • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
  • Monitor projects, conduct internal communication & organize company data.
  • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
  • Prepare itineraries, book hotels, rental cars, etc.
  • Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
  • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
  • Ad hoc tasks

Requirements:

  • At least 6 months to 1 year of experience as a Virtual Assistant.
  • Excellent phone, email, and instant messaging communication skills.
  • Solid organizational & time management skills.
  • Able to work on a graveyard shift.
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
  • Experience with word-processing software and spreadsheets (e.g., MS Office).
  • Knowledge of online calendars and scheduling (e.g., Google Calendar).
  • Proactive attitude & willingness to be trained.

Benefits:

  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

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