Administrative Coordinator

7 days ago

Biñan, Calabarzon, Philippines beBeeScheduler Full time ₱36,000 - ₱52,000
Scheduling Excellence

As a Scheduler, you will play a pivotal role in our organization by coordinating appointments, managing calendars, and ensuring seamless scheduling operations across multiple teams and stakeholders.

  • Coordinate and maintain calendars for multiple team members or departments
  • Schedule client meetings, internal check-ins, consultations, and follow-ups
  • Confirm, reschedule, or cancel appointments as needed with professionalism and accuracy
  • Manage scheduling software and ensure calendar updates are prompt and error-free
  • Collaborate with operational teams to accommodate dynamic priorities
  • Communicate with clients and internal staff via phone, email, and instant messaging platforms
  • Anticipate scheduling conflicts and offer practical solutions in real time
  • Ensure appointment reminders and confirmations are sent out in a timely manner
Requirements
  • Proven experience in administrative, operations, or scheduling roles supporting U.S.-based teams
  • Excellent English communication skills—both verbal and written
  • Strong organizational skills with an ability to manage multiple calendars and priorities
  • High level of attention to detail and ability to work independently
  • Proficiency in scheduling and communication tools (e.g., Google Calendar, Microsoft Outlook, Zoom, Slack, Calendly)
  • Time zone flexibility and ability to work in U.S. business hours
  • Professionalism, discretion, and a client-focused mindset
  • Experience in healthcare, law, or service-based industries
  • Familiarity with CRM or EMR systems
  • Previous remote work experience with international teams
  • Ability to adapt quickly to new systems and workflows
Key Benefits
  • Opportunity to work in a dynamic and growing organization
  • Chance to develop your skills and expertise in scheduling and operations
  • Collaborative and supportive team environment

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