Administrative Coordinator
1 week ago
We are seeking an experienced Administrative Coordinator to manage front-office communications, bookkeeping tasks, and project coordination duties. The ideal candidate will handle phone calls, enter work orders and invoices, assist with permit and licensing research, and provide general administrative support.
- Answer incoming phone calls and direct them appropriately or take messages
- Enter work orders into the system and update job statuses as needed
- Create and process invoices accurately and on time
- Assist with accounts payable and receivable entries
- Research permit and license requirements for new projects, job sites, or services
- Maintain and organize digital and paper records for jobs, invoices, and documentation
- Assist with scheduling, email correspondence, and other office tasks as needed
Requirements
To succeed in this role, you must have:
- Proven experience in an administrative or bookkeeping role
- Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
- Excellent phone etiquette and communication skills
- Strong organizational and multitasking abilities
- Ability to work independently and handle confidential information
Benefits
This position offers:
- Purely work-from-home opportunity
- Night Shift (EST) schedule
- Weekly pay
Key Skills
- Bookkeeping software (QuickBooks)
- Microsoft Office (Excel, Word, Outlook)
- Phone etiquette and communication skills
- Organizational and multitasking abilities
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