Sales and Administrative Coordinator

1 week ago

Biñan, Calabarzon, Philippines beBeeSupport Full time ₱1,700,000 - ₱2,200,000
Job Overview

The Executive Assistant is a professional who will provide administrative and sales support to the CEO. The ideal candidate has proven experience in sales and excellent communication skills.

Responsibilities
  • Administrative Support:
    • Calendar Management: Schedule, update, and prioritize meetings, appointments, and events.
    • Expense Management: Prepare and submit expense reports; monitor reimbursements and company policy adherence.
  • Communication Management:
    • Email & Correspondence: Screen, prioritize, and respond to emails and other communications on behalf of the CEO.
    • Meeting Preparation: Prepare agendas, talking points, and briefing documents for internal and external meetings.
    • Gatekeeping: Act as the primary point of contact between the CEO and internal/external stakeholders.
  • Strategic Support:
    • Project Coordination: Track key projects and initiatives, provide updates, and ensure deadlines are met.
    • Research & Reporting: Conduct research and compile data to support strategic decisions.
    • Confidentiality: Maintain strict confidentiality of all sensitive company information and decisions.
  • Relationship Management:
    • Internal Liaison: Communicate on behalf of the CEO with team members.
    • External Liaison: Coordinate with partners, clients, vendors, and other external parties.
  • Sales and Business Development:
    • Lead Generation: Identify, research, and qualify potential leads through online platforms, networking, and referrals.
    • Prospecting: Initiate outreach to potential clients via calls, emails, and social channels to create business opportunities.
    • Client Engagement: Assist in managing client relationships, scheduling follow-up calls, and maintaining rapport with key contacts.
    • Sales Coordination: Prepare proposals, contracts, and sales decks; ensure timely delivery of materials to prospects and clients.
    • Pipeline Tracking: Maintain and update the CRM with lead and client information; track progress of deals.
    • Meeting Participation: Join client calls or meetings with the CEO, take detailed notes, and follow up on action items.
    • Market Research: Monitor industry trends, competitor activities, and potential partnership opportunities to inform sales strategy.

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