Multifaceted Workflow Coordinator

2 days ago

Angeles City, Central Luzon, Philippines beBeeAdministration Full time $700,000 - $1,000,000
Operations Specialist Job Summary

This dynamic role requires someone who can seamlessly transition between tactical execution and strategic planning, bringing resourcefulness, tech-savviness, and problem-solving skills to the table.

As an Operations Specialist at a leading AI voice assistant company, you will play a key role in our Operations team, supporting the fast-paced environment with innovation and structure. You will work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong relationships.

The ideal candidate has 3+ years of experience in an EA, operations, or similar role, preferably in tech or SaaS. Strong written and verbal communication skills are essential for effective collaboration and management of relationships internally and externally.

Key Responsibilities:

  • Process Optimization: Identify inefficiencies, implement AI-driven automation, and streamline workflows using tools like Zapier and Replit.
  • Data-Driven Decision Making: Analyze data to uncover actionable insights and support operational improvements.
  • Collaborative Partner: Work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong relationships.
  • Strategic Schedule & Travel Management: Oversee executive calendars, prioritize tasks, and coordinate meetings to ensure optimal time management. Manage logistics for travel, events, and in-person meetings.
  • Documentation and Communication: Create executive-level reports, presentations, and memos, ensuring clear and effective communication.
  • Adaptability: Stay ahead of industry trends by learning new tools and technologies to support innovation within the team.

Benefits include a collaborative culture, professional growth opportunities, and the chance to make a meaningful impact on the future of AI-powered workflows. The ideal candidate is eager to learn and grow with the company, embracing a culture of innovation and customer satisfaction.

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