Multifaceted Administrative Professional

13 hours ago

Angeles City, Central Luzon, Philippines beBeeAccounting Full time ₱35,000 - ₱55,000
Detail-Oriented Executive Assistant Wanted

We are seeking a highly organized and detail-oriented professional to join our team as an Executive Assistant. As a key member of our operations, you will provide administrative support to executive leadership while also maintaining critical financial tracking for various construction and property management projects.

This multifaceted role offers variety in your daily work, from managing professional calendars to analyzing receipts and coordinating with maintenance vendors. You'll gain valuable insight into the real estate industry while utilizing both your administrative talents and financial acumen.

Job Responsibilities
  • Manage and maintain professional calendars and schedules for executives, ensuring efficient time management and coordination.
  • Track and monitor expenses across multiple ongoing construction and property management projects with meticulous attention to detail.
  • Perform thorough receipt analysis and accurate data entry into QuickBooks for proper financial tracking and reporting.
  • Coordinate maintenance requests for existing properties by communicating effectively with pre-selected vendors.
  • Serve as a key administrative point of contact, facilitating smooth operations between executives, vendors, and other stakeholders.
  • Assist with organizing and maintaining digital and physical documentation related to properties and projects.
  • Provide general administrative support as needed to ensure operational efficiency.
Requirements
  • Experience in real estate, property management, or construction industries.
  • Previous experience with QuickBooks is required.
  • Familiarity with Buildium property management software is not required but highly desired.
  • Client management experience.
  • Basic bookkeeping skills and understanding of financial record-keeping.
  • Excellent organizational abilities with strong attention to detail.
  • Outstanding written and verbal communication skills for professional vendor coordination.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Self-motivated with a willingness to learn new systems and processes.
  • Ability to work full-time (40 hours per week) within the Los Angeles time zone.
Benefits

As an independent contractor, you will have the opportunity to work on a steady freelance basis with a successful real estate enterprise. This position offers stability and growth potential, making it an ideal fit for professionals looking to showcase their versatile skill set.

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