Strategic Operations Assistant

6 days ago

Sorsogon, Bicol, Philippines beBeeVirtual Full time ₱7,200 - ₱7,800
About the Role

This is an exciting opportunity to join our team as a highly skilled and organized Virtual Assistant. We are seeking a talented professional to provide administrative support to our senior executives, ensuring seamless execution of business operations.

The ideal candidate will have experience in remote executive assistance, project coordination, and data management. They will be comfortable working with AI tools, CRM software, and other technology platforms.

Key Responsibilities:

  • Executive Support & Operations (30%):

  • • Manage email, calendar, scheduling, and routine requests.

  • • Handle invoicing, expenses, and coordination with Xero.

  • • Plan domestic/international travel and trade missions.

  • • Maintain and improve SOPs via the Agile Operations Playbook.

  • Client & Project Coordination (30%):

  • • Oversee client onboarding, contracts, and project setup.

  • • Prepare intelligence briefings for workshops.

  • • Support trade mission logistics, partner engagement, and milestones.

  • • Coordinate stakeholder networks and handle non-strategic client communication.

  • • Review AI outputs for quality and accuracy.

  • • Format and enhance client-facing presentations/reports.

  • • Build prompt libraries, organize databases, and maintain AI context libraries.

  • Business Development & Marketing (10%):

  • • Maintain CRM and sales pipeline.

  • Knowledge & Process Improvement (5%):

  • • Maintain operations playbook and suggest improvements.

  • • Manage case studies and IP assets.

Requirements:

  1. Experience: 3+ years as a remote Executive Assistant, Project Coordinator, or similar role, supporting senior executives/founders in fast-paced environments.
  2. Operations & Client Support: Skilled in inbox/calendar management, travel logistics, invoicing (Xero), client onboarding, workshop prep, stakeholder coordination, and data room management.
  3. Project & Deliverables: Experience coordinating trade missions/events, managing SOPs/playbooks, and handling client communications. Strong ability to review, format, and enhance deliverables (reports, presentations, etc.).
  4. Ai & Tech Proficiency: Comfortable working with AI tools (Google Gemini/Gemma) for drafting, research, and workflow optimization. Able to build prompt libraries and maintain knowledge databases.
  5. Business Development & Marketing: Familiar with CRM (Dex, Notion), pipeline management, and supporting thought leadership/marketing distribution.
  6. Tools: Google Workspace, Notion, Miro, Superhuman, Zoom, Calendly, Zapier, Dex CRM, Xero, Canva.
  7. Process-driven with strong organisational and time-management skills
  8. Proactive, autonomous, and adaptable to new tools/AI systems
  9. Detail-oriented with strong quality control mindset
  10. Excellent communicator (fluent English) with discretion and integrity
  • Flexibility in work hours and location, with a focus on managing energy rather than time.
  • Access to online learning platforms and budget for professional development.
  • Collaborative, no-silos environment, encouraging learning and growth across teams.
  • Dynamic social culture with team lunches, social events, and opportunities for creative input.
  • Health insurance.
  • Leave Benefits.

If you possess the required skills and are eager to contribute to our team's success, we encourage you to apply for this exciting opportunity.

  • Strategic Operations Leader

    6 days ago

    Sorsogon, Bicol, Philippines beBeeOperations Full time ₱900,000 - ₱1,200,000

    Executive Operations Director RoleThis leadership position involves ensuring seamless client delivery and exceptional service standards. The Executive Operations Director will be the operational anchor of a high-performing team, combining strategic leadership with hands-on execution to optimize systems, drive performance, and scale operations.About the...

  • Strategic Operations Leader

    6 days ago

    Sorsogon, Bicol, Philippines beBeeOperations Full time $100,000 - $120,000

    Job OverviewWe are seeking a Strategic Operations Lead to drive growth across our business. This high-impact role will shape how data, processes, and systems drive revenue, requiring a strategic and hands-on individual who can mentor and develop team members.Key ResponsibilitiesDesign and implement automated workflows for seamless end-to-end funnel...

  • Strategic Operations Director

    6 days ago

    Sorsogon, Bicol, Philippines beBeeOperations Full time $47,500 - $54,400

    About the RoleThis is a high-level executive position that focuses on strategic operations.The successful candidate will be responsible for designing and implementing systems to streamline processes, reduce bottlenecks, and enhance scalability.Key ResponsibilitiesDevelop and execute strategies to optimize day-to-day operations using AI-driven solutions.Serve...

  • Strategic Business Operations Leader

    6 days ago

    Sorsogon, Bicol, Philippines beBeeTransformation Full time ₱5,000,000 - ₱6,000,000

    Senior Business Insight Manager is a role that involves leading enterprise transformation programs focused on cost reduction, process efficiency, and quality improvement across global BPO operations.The ideal candidate will have a proven track record of delivering large-scale transformation projects in BPO/KPO/Shared Services with strong leadership presence...

  • Operations Assistant

    6 days ago

    Sorsogon, Bicol, Philippines beBeeAdministrative Full time ₱3,500,000 - ₱6,000,000

    Job SummaryThis position is responsible for providing administrative and operational support to the management team. Key responsibilities include managing user access, implementing category tree updates, overseeing spend data uploads, and coordinating information requests.Key ResponsibilitiesAdministrative Support: Assist in managing day-to-day operations of...

  • Strategic Operations Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeExecutive Full time $40,000 - $52,000

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide exceptional support to our senior leaders, ensuring seamless execution of daily tasks and projects.You will be responsible for managing calendars, inboxes, travel arrangements, and communications for...

  • Strategic Support Partner

    6 days ago

    Sorsogon, Bicol, Philippines beBeeChiefExecutive Full time $40,000 - $50,000

    Job Title: Strategic Support PartnerWe are seeking a highly organized and proactive support partner to assist the Chief Executive Officer.Main Responsibilities:

  • Strategic Marketing Coordinator

    6 days ago

    Sorsogon, Bicol, Philippines beBeeProfessional Full time ₱1,100 - ₱1,500

    Job Title:Marketing Operations ProfessionalJob DescriptionOur team is seeking a highly organized and proactive marketing professional to support our daily operations, administrative responsibilities, and strategic initiatives. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen...

  • Strategic Insights Professional

    6 days ago

    Sorsogon, Bicol, Philippines beBeeClient Full time $140,000 - $160,000

    Job OverviewAbout a forward-thinking organisation: The company provides products and solutions to support overdue consumers through debt. Backed by technology with a human touch, we use machine learning and AI to personalise the collections journey and champion positive customer experiences — all so we can change the world of consumer debt for good.We're...

  • Strategic Data Specialist

    6 days ago

    Sorsogon, Bicol, Philippines beBeeDataAnalyst Full time $60,000 - $85,000

    Job OverviewWe are seeking a detail-oriented and analytical professional to support cross-functional teams by organizing workflows, managing datasets, and driving process improvements. This role involves working closely with departments like finance, sales, HR, and IT to ensure data accuracy, streamline operations, and uphold quality standards. Key...