Strategic Operations Coordinator

6 days ago

Sorsogon, Bicol, Philippines beBeeExecutive Full time $40,000 - $52,000
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Coordinator to join our team. As an Administrative Coordinator, you will provide exceptional support to our senior leaders, ensuring seamless execution of daily tasks and projects.

You will be responsible for managing calendars, inboxes, travel arrangements, and communications for our senior leaders. Your excellent organizational skills, attention to detail, and ability to juggle multiple priorities will ensure that all tasks are completed efficiently and effectively.

This is a great opportunity for someone who thrives in a fast-paced environment, is comfortable with technology, and has excellent communication skills. If you are a motivated and organized individual who is passionate about providing exceptional support, we encourage you to apply.

About the Role

The successful candidate will have:

  • Proven experience as an Executive Assistant or Sales Coordinator in a fast-paced, collaborative environment.
  • Excellent organizational skills, attention to detail, and ability to juggle multiple priorities without missing a beat.
  • Strong communication skills – clear, professional, and confident when reaching out to stakeholders or navigating competing demands.
  • Experience using CRM tools (HubSpot preferred), Google Workspace, and other digital productivity platforms.
  • A proactive, self-starting mindset – you’re someone who sees what needs to be done and makes it happen.
  • Ability to shift between internal team coordination and client-facing communication with ease and professionalism.
  • Comfort with research, outreach, and appointment setting – you’re not afraid to dig in, follow up, and close the loop.
Key Responsibilities

The key responsibilities of this role include:

  • Managing calendars, inboxes, travel arrangements, and communications for our senior leaders.
  • Scheduling internal and external meetings across multiple time zones, ensuring all parties are aligned and prepared.
  • Preparing materials for meetings, workshops, and conferences – including agendas, presentations, and travel arrangements.
  • Owning administrative tasks that keep both VPs focused on strategic work and high-value relationships.
  • Reviewing CRM regularly to identify follow-ups, schedule stakeholder meetings, and support deal progression.
  • Conducting outreach via email and phone to connect with decision-makers and schedule discovery or follow-up meetings.
  • Researching schools and districts to find missing contacts or key stakeholders and update CRM records accordingly.
  • Tracking touchpoints, updating notes, assigning tasks, and ensuring CRM records are accurate, current, and visible across teams.
Benefits

This is a 100% remote work opportunity with full-time hours. You will have the flexibility to work from anywhere while enjoying a challenging and rewarding role.

How to Apply

If you are a motivated and organized individual who is passionate about providing exceptional support, please submit your application.

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