Supporting Senior Leaders

2 weeks ago

Porac, Philippines beBeeSupport Full time $7,200 - $7,800

Virtual Support Specialist

We are seeking a highly organized and proactive individual to provide support to our CEO. As a Virtual Support Specialist, you will manage the CEO's calendar, schedule meetings, and coordinate appointments across multiple time zones.

You will handle email correspondence, prioritize messages, and draft responses on behalf of the CEO. Additionally, you will prepare, organize, and distribute documents, presentations, and reports using Google Workspace and Microsoft Office tools.

Your responsibilities will also include conducting research and providing concise summaries to assist the CEO in decision-making. You will coordinate virtual meetings, including preparing agendas, taking detailed notes, and following up on action items.

Maintaining organized digital files and ensuring timely retrieval of information will be crucial to your success in this role. As a liaison between the CEO and internal/external stakeholders, you will act as a key point of contact and facilitate communication.

  • Key Responsibilities:
  • Manage the CEO's calendar and schedule meetings
  • Handle email correspondence and draft responses
  • Prepare and distribute documents, presentations, and reports
  • Conduct research and provide summaries
  • Coordinate virtual meetings and take detailed notes
  • Maintain organized digital files
  • Serve as a liaison between the CEO and stakeholders

Requirements:

  • Bachelor's degree in a related field is preferred
  • Previous experience as a virtual assistant, executive assistant, or in a similar role supporting senior leadership
  • Background in supporting C-level executives is preferred
  • Excellent English skills (written and verbal) with the ability to draft professional emails and documents
  • Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and Microsoft Office (Word, Excel, PowerPoint)
  • Tech-savvy and comfortable learning new tools and software as required
  • Familiarity with project management tools (e.g., Asana, Jira, or similar) is preferred
  • Experience working with a remote team and across time zones is also preferred
  • Strong organizational skills and attention to detail
  • Ability to multitask, prioritize effectively, and meet deadlines in a dynamic environment
  • High level of discretion and ability to handle sensitive information with confidentiality

Benefits:

  • Opportunity to work remotely
  • Flexible work arrangements
  • Chance to work with a dynamic team

Others:

  • Seniority level: Mid-Senior level
  • Employment type: Full-time
  • Job function: Administrative
  • Industries: Outsourcing and Offshoring Consulting

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