Senior Administrative Support Specialist

2 weeks ago

Porac, Philippines beBeeVirtual Full time ₱350,000 - ₱500,000
Job Role:

You are a highly-organized and detail-oriented professional who excels in handling administrative responsibilities. Your tech-savviness, coupled with experience in various CRMs, makes you an ideal candidate for this role.

  • Oversight of daily operations through collaboration with management and key members of the organization.
  • Management of an array of administrative tasks including calendar management, correspondence generation, call handling, travel itinerary management, scheduling appointments, and planning corporate meetings.
  • Improvement of current processes through creation of SOPs and process documentation to enhance efficiency.
  • Servicing as the main point of contact between staff, executives, senior leaders, and CEO regarding company updates, employee well-being, project updates, proposals, and planning.
  • Assistance with new hires, including documentation and onboarding, and addressing employee concerns.
  • Buillding relationships with clients and stakeholders while managing confidential information and correspondences.
  • Management of multiple projects and tasks across programs and functions, keeping communication lines open to address roadblocks.

The ideal candidate will possess at least 5 years of experience in a similar role, proven project management skills, and experience using web-based project management tools. Strong phone, email, and instant messaging communication skills are essential.

Key Responsibilities:
  • Daily operations oversight
  • Administrative task management
  • Process improvement
  • Main point of contact
  • New hire assistance
  • Client relationship building
  • Project management
Requirements:
  • At least 5 years of experience as an Executive Assistant, Project Manager, Chief of Staff, or similar role.
  • Proven project management skills.
  • Experience using web-based project management tools.
  • Strong phone, email, and instant messaging communication skills.

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