High Level Administrative Support Specialist

10 hours ago

Province of Palawan, Mimaropa, Philippines beBeeAdministrative Full time $14,400 - $21,600
Job Title: Executive Assistant

We are seeking a skilled and experienced Executive Assistant to provide high-level administrative support to our medical team.

About the Role:

The ideal candidate will have a proven track record of managing complex schedules, coordinating multiple calendars, and ensuring accuracy. They will also be proficient in PowerPoint, Excel, email management, and database administration.

Key Responsibilities:
  • Scheduling Management: Own physician scheduling, manage complex schedules, coordinate multiple calendars, resolve conflicts, and ensure accuracy.
  • Personal and Professional Travel Arrangements: Arrange end-to-end bookings, itineraries, and contingency plans.
  • Presentation Preparation: Review and prepare high-quality presentations in PowerPoint decks.
  • Correspondence: Write letters and communication with a polished, professional tone.
  • Database Management: Update and manage key records with 100% accuracy.
  • Inter-Departmental Coordination: Ensure smooth information flow between teams.
  • Phone-Based Scheduling: Act as liaison when email scheduling is restricted.
  • Confidentiality Protection: Manage sensitive medical and operational information with discretion.
  • Special Projects: Provide high-quality deliverables under tight deadlines.
Requirements:
  • Minimum 4 years in executive or administrative support, preferably in healthcare or physician-facing roles.
  • Proven success managing complex scheduling across multiple executives.
  • Expertise in PowerPoint, Excel, email management, and database administration.
  • C1-level English proficiency (spoken and written).
  • Ability to work 100% aligned to PST hours.
  • Strong attention to detail and accuracy in all deliverables.
  • Demonstrated professionalism in handling confidential and sensitive information.

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