Property Operations Coordinator

2 weeks ago

Imus, Calabarzon, Philippines beBeeAdministrative Full time ₱288,000 - ₱562,800

Job Overview

We are seeking an experienced Property Management Administrative Assistant to support daily operations in our property management division. This role involves overseeing multiple properties, handling resident communication, vendor coordination, and inspection scheduling.

The ideal candidate will have administrative experience, preferably in real estate, property management, or customer service. They should possess excellent phone and communication skills, proficiency with spreadsheets and email management tools, and ability to manage multiple projects with organization and attention to detail.

Key Responsibilities
  • Make professional outbound calls to residents for payment collection and fee follow-ups.
  • Send bulk email notices to residents regarding payments and updates.
  • Maintain spreadsheets tracking payment status and collection activity across properties.
  • Schedule inspections with certified service companies.
  • Track vendor proposals and ensure certifications are up to date.
  • Manage multiple ongoing projects across 11 properties, ensuring deadlines are met.
  • Assist with personal administrative tasks for the property manager as needed.
  • Generate reports on completed tasks and ongoing projects for regular check-ins.
  • Keep detailed records of all communications and activities.

This role offers opportunities for ownership of key processes and routine admin tasks, along with project-based work. The ideal candidate is highly organized, capable of meeting deadlines independently, and professional in communication with residents, vendors, and team members.

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