Chief Administrative Partner

2 days ago

Antipolo City, Calabarzon, Philippines beBeeInternational Full time $19,600 - $27,800
Key Executive Support Role

This is a high-impact partnership-focused position with international expansion potential and team leadership development opportunities.

About the Job
  • Provide top-tier executive assistant support including calendar coordination, communication management, and comprehensive administrative task execution.
  • Manage financial operations with systematic accuracy and attention to detail using QuickBooks.
  • Verify invoices and prevent duplicate billing while fostering relationships with suppliers and vendors.
  • Process payroll and maintain organized documentation for seamless business operations.

The ideal candidate will possess 5-10 years of experience in executive assistant and financial management, with proven capabilities in QuickBooks and strong communication skills. They will be responsible for establishing daily workflows for administrative management and financial responsibilities, as well as learning company-specific processes and building trusted partnership relationships with leadership.

Career Advancement Opportunities

This role offers significant growth potential, with opportunities for advancement to senior operations roles with leadership responsibilities and specialized expertise. The typical advancement paths include:

  • Expertise Track: Executive Assistant → Senior Executive Assistant with Financial Specialization → Senior Administrative Operations Specialist.
  • Leadership Track: Executive Assistant → Senior Executive Assistant with Training Responsibilities → Administrative Team Lead.
  • Hybrid Track: Executive Assistant → Senior Executive Assistant with Operations Focus → Operations Coordinator.
Key Responsibilities
  • Daily, you'll provide executive assistant support, manage QuickBooks financial operations, verify invoices, process payroll, and maintain organized documentation.
  • You'll also master specialized calculations and international trade management for China manufacturing transition.
  • Collaborate directly with leadership on administrative analysis and operational improvements.
  • Document processes and establish systems that prepare for team expansion.

As you grow in the role, you'll lead training and onboarding for new team members, take on specialized international operations responsibilities, and develop supervisory skills managing the expanding 4-5 person international operations team.

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