HVAC Operations Coordinator

16 hours ago

Batangas, Calabarzon, Philippines beBeeHvacOperations Full time ₱35,000 - ₱48,000

Dynamic HVAC Operations Coordinator Role

Job Description

As a skilled operations coordinator, you will be responsible for managing administrative and operational tasks. Your duties will include job coordination, customer communication, project management, compliance, and marketing.

Key Responsibilities:
  • Job Coordination & Documentation
    • Handle work orders, change orders, submittals, RFIs, and RFPs
  • Customer & Vendor Communication
    • Communicate with clients, vendors, and contractors via email, phone, and messaging platforms
  • Project & Office Management
    • Assist with bids/proposals, track equipment rentals, material purchases, and change orders
    • Maintain communication with on-site project managers
  • Compliance & Safety
    • Assist with site-specific safety plans and ensure all regulatory paperwork is properly managed
  • Marketing & Social Media
    • Help manage online presence, customer engagement, and brand awareness
  • HVAC Plans & Vendor Pricing
    • Review HVAC plans and specifications, pull necessary information to request pricing from vendors
    • Track all vendor estimates and submittals using digital tools
  • PlanSwift & Estimating Support
    • Utilize software to review takeoffs, measure materials, and assist in preparing estimates

This role requires strong organizational and time management skills, with the ability to handle multiple priorities in a fast-paced environment. Excellent verbal and written communication skills are essential. Proficiency in digital tools such as Gmail, Google Sheets, Google Docs, Monday.com, WhatsApp, PlanSwift, and RingCentral are required. Experience with other project management and communication tools, knowledge of compliance and safety regulations in the HVAC industry, and strong problem-solving skills are also desirable.

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