Financial Operations Coordinator

12 hours ago

Batangas, Calabarzon, Philippines beBeeAccounting Full time ₱224,000 - ₱251,000
Financial Operations Specialist

We are seeking a meticulous and organized Financial Operations Specialist to join our accounting team. The ideal candidate will have a strong understanding of financial systems, excellent problem-solving skills, and the ability to work effectively in a fast-paced environment.

The role involves managing vendor payments, resolving discrepancies, and ensuring accurate financial records. As an industry-leading e-commerce company specializing in HVAC, plumbing, heating, and electrical supplies, we strive to foster growth while providing the best possible experience for our customers.

Key Responsibilities:

  • Invoice Review & Payment Processing: Accurately verify and approve invoices before payment, ensuring correct pricing and adherence to company policies.
  • Discrepancy Resolution: Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts.
  • Vendor Payment Management: Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts.
  • Credit & Account Reconciliation: Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up to date.
  • Vendor Relationship Management: Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions.
  • Statement & Account Audits: Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies.
  • Data Entry & System Management: Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards.
  • Internal & External Communication: Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed.

Required Skills and Qualifications:

  • Education: High school diploma required (Accounting or Business-related degree preferred).
  • Experience: 2 years of experience in Accounts Payable or a role involving similar financial operations.
  • Technical Skills: Proficiency in data entry and financial systems (experience with NetSuite is a plus).
  • Attention to Detail: Strong ability to identify discrepancies, verify information, and ensure financial accuracy.
  • Communication Skills: Excellent written and verbal communication skills with a high level of proficiency in English to interact effectively with vendors and internal teams.
  • Problem-Solving Ability: Proactive mindset with a strong ability to troubleshoot and resolve payment-related issues efficiently.
  • Time Management & Organization: Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
  • Team Player: Positive attitude with a collaborative approach to working with cross-functional teams.

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