Executive Assistant

3 days ago

Antipolo City, Calabarzon, Philippines beBeeVirtual Full time ₱2,880
Bilingual Virtual Support Specialist Job Description

Support a senior executive in this exciting opportunity for growth and development.

Job Responsibilities
  • Administrative Support & Calendar Management:
    • Organize and manage the calendar and emails of the CEO, prioritizing and responding to routine inquiries.
    • Assist with travel arrangements and meeting bookings.
    • Manage task lists, deadlines, and send timely reminders for meetings and deliverables.
  • Document Digitization & Management:
    • Digitize hard-copy documents and set up a document management system using SharePoint.
    • Maintain digital filing systems for quick, secure, and easy access to information.
  • Communication & Representation:
    • Serve as a professional point of contact, communicating clearly with both internal staff and external clients or contractors.
    • Make and receive phone calls on behalf of the CEO.
    • Draft and respond to correspondence, ensuring sensitivity to local market nuances in both English and French.
  • Coordination & Follow-Up:
    • Coordinate with staff and third parties to ensure seamless project and task execution.
    • Track open items, follow up on pending issues, and provide regular status updates to the CEO.
  • Technology & Adaptability:
    • Utilize Microsoft Office Suite (Outlook, Teams, SharePoint) and adapt quickly to new tools or processes as needed.
Required Skills and Qualifications
  • Minimum 2 years experience as an Executive Assistant or in a similar high-level administrative role.
  • Fluency in both English and French (written and spoken).
  • Proven experience managing calendars, emails, and documents for senior executives.
  • Strong proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint).
  • Comfortable and professional handling phone communications.
  • Ability to work remotely with minimal supervision.
About You
  • You are highly organized, proactive, and thrive in a fast-paced remote environment.
  • You value clear communication and take pride in supporting others to achieve their goals.
  • You are committed to confidentiality and professionalism.
  • You are bilingual (English and French) and resourceful.
  • You are ready to help guide a leader new to virtual assistance through a smooth transition.

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