Executive Assistant

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time $4,000 - $5,600
Job Title: Administrative Professional

The role of an Administrative Professional is critical in ensuring seamless communication, efficient task management, and optimal use of the executive's time. This position involves providing real-time support during calls, documenting key decisions, action items, and follow-ups with meticulous call notes.

Key Responsibilities:
  • Attend all executive calls, providing timely assistance and maintaining open communication.
  • Document all decisions, tasks, and follow-ups with thorough notes.
  • Anticipate the executive's needs and respond promptly and accurately.

Task Management & Organization
  • Track and manage all executive tasks, ensuring timely completion and follow-up.
  • Prioritize and organize tasks, identifying deadlines and potential roadblocks.
  • Maintain a robust system for tracking and reporting project status.

Professional Communication & Correspondence
  • Draft and manage all executive correspondence, including emails, letters, and reports.
  • Manage and curate the executive's online presence, including responding to messages and drafting posts.
  • Ensure all communication maintains a professional tone and adheres to high standards.

Calendar & Schedule Management
  • Maintain and oversee the executive's complex calendar, scheduling meetings and travel arrangements.
  • Resolve scheduling conflicts efficiently, ensuring optimal time management.
  • Provide timely reminders and updates for upcoming appointments and deadlines.

Essential Skills & Attributes
  • Exceptional Attention to Detail: Maintain accurate records, proofread documents, and ensure consistency.
  • Proactive & Responsive: Anticipate needs, address issues swiftly, and maintain professionalism under pressure.
  • Strong Time Management & Organization: Effectively prioritize and handle multiple tasks while meeting deadlines.
  • High Level of Responsibility & Discretion: Handle confidential information with utmost professionalism.
  • Commitment to Specific Work Hours: Adhere to a set schedule to ensure consistent support.
  • Strong Work Ethic: Demonstrate dedication to excellence and high standards of performance.

Helpful Additional Skills (Desired, Not Required)
  • Basic Design Skills: Assist in creating presentations and reports.
  • Operational Support: Contribute to operational tasks and projects as needed.

Why Join Our Team?
  • Competitive salary and benefits.
  • Be part of a rapidly growing team shaping the industry.
  • Full remote work flexibility with a dynamic global team.
  • Opportunity to work closely with executive leadership and drive business impact.

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