Executive Administrative Assistant

3 days ago

Antipolo City, Calabarzon, Philippines beBeeAccountant Full time ₱1,000 - ₱1,100
Job Description

The ideal candidate will be responsible for providing administrative support to senior management and coordinating with different departments to streamline processes. They will oversee daily operations, ensuring the smooth functioning of office operations, including managing office supplies, equipment, and facilities.

They will also assist in the recruitment process by posting job ads, scheduling interviews, and managing candidate communications. Additionally, they will maintain accurate employee records, including contracts, performance reviews, and training documentation.

Furthermore, they will facilitate the onboarding process for new employees, ensuring they receive necessary training and orientation. They will also assist in monitoring departmental budgets and expenditures, ensuring financial efficiency.

Key Responsibilities:

  • Office Management: Ensure smooth functioning of office operations
  • Administrative Support: Provide administrative support to senior management
  • Policy Implementation: Ensure compliance with company policies and procedures

Additional responsibilities include:

  • Human Resources: Recruitment Coordination: Assist in the recruitment process
  • Employee Records: Maintain accurate employee records
  • Onboarding: Facilitate the onboarding process for new employees
  • Financial Administration: Budget Management: Assist in monitoring departmental budgets and expenditures
Required Skills and Qualifications

The ideal candidate should possess the following skills and qualifications:

  • Organizational Skills: Ability to manage multiple tasks and priorities efficiently
  • Communication Skills: Strong verbal and written communication skills for effective interaction with staff and external partners
  • Problem-Solving: Ability to identify and resolve administrative and operational issues proactively

Additionally, the candidate should have prior experience in a Scheduling or Purchasing Officer role within the construction, real estate, or project management industry.

They should also be proficient in Excel, Trello, and project management tools such as Wunderbuild (or similar software).

A strong understanding of Google Drive and cloud-based file management systems is also essential.

The candidate should be able to analyze costs and optimize purchasing efficiency.

Excellent communication and stakeholder management skills are required.

The ability to multitask, prioritize workloads, and work efficiently in a remote environment is also crucial.

Benefits

The benefits of this role include:

  • Opportunity to work in a dynamic and fast-paced environment
  • Chance to develop skills and expertise in administration and project management
  • Collaborative and supportive team environment

This is an exciting opportunity for a motivated and organized individual to join our team and contribute to the success of our organization.

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