Senior Executive Assistant

1 day ago

Antipolo City, Calabarzon, Philippines beBeeAdministrativeSupport Full time ₱3,000,000 - ₱5,000,000
Administrative Support Specialist

We are seeking a highly organized and proactive Administrative Support Specialist to provide exceptional support to businesses in Australia.

Key Responsibilities:
  • Manage calendars, schedule meetings, and coordinate appointments across Australian time zones.
  • Handle email correspondence, draft professional communications, and act as a point of contact between executives, clients, and stakeholders.
  • Organize and prioritize tasks, track project deadlines, and follow up on action items.
  • Prepare, edit, and organize reports, presentations, and other business documents with high attention to detail.
  • Arrange travel itineraries, accommodations, and logistics for business trips, as well as coordinate virtual or in-person events, meetings, or conferences.
  • Maintain accurate records, update CRM systems, and manage databases to support business operations.
  • Assist with basic bookkeeping tasks, such as expense tracking, invoice processing, and liaising with financial teams.
  • Conduct research on market trends, competitors, or industry-specific topics to support decision-making.
  • Handle sensitive information with discretion and maintain strict confidentiality.
  • Understand and adapt to Australian business culture, communication styles, and workplace expectations.
  • Proactively use technology to improve efficiency, quality, and scalability of work.
Qualifications
  • Experience: Minimum 3-5 years of experience in an administrative support role, preferably supporting international clients or businesses.
  • Education: Bachelor's degree in Business Administration, Management, or a related field (or equivalent experience).
  • Technical Skills:
  • Proficiency in Microsoft Office Suite and Google Workspace.
  • Familiarity with project management tools and CRM platforms.
  • Exceptional written and verbal communication skills in English.
  • Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities efficiently.
  • Understanding of Australian business practices and ability to adapt to a professional environment.
  • Comfortable with remote work tools and able to troubleshoot technical issues.

This is an entry-level full-time position requiring a high level of organization and attention to detail.

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