Remote Support Specialist

1 day ago

Mandaluyong City, National Capital Region, Philippines beBeeAdministrative Full time A$14,400 - A$18,000
Job Overview

This is an exciting opportunity for a highly organised and detail-oriented individual to join our team as a Remote Support Specialist. As a key member of the administrative team, you will provide high-level support and secretarial services to clients and colleagues alike.

Key Responsibilities
  • Calendar Management: Manage calendars, book appointments, and coordinate meetings across multiple time zones.
  • Liaising with Clients and Professionals: Liaise with clients and legal professionals for entity set-up, trust deed execution, and related documentation.
  • Secretarial Services: Handle ASIC-related secretarial work including Form 484, Form 362, company renewals, and changes to corporate records.
  • Email Management: Monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
  • Database Maintenance: Maintain and update internal databases and document registers.
  • Document Preparation: Prepare, review, and format documents and correspondence with high accuracy.
  • Administrative Support: Provide admin support to team members across different departments.
  • e-Marketing Assistance: Assist with basic e-marketing and social media scheduling or content coordination.
Required Skills and Qualifications
  • Attention to Detail: Strong attention to detail and organisational skills are essential for this role.
  • Maturity and Discretion: A high level of maturity and discretion in handling sensitive information is required.
  • Previous Experience: Prior experience or exposure to e-marketing or social media coordination is desirable.
  • Communication Skills: Excellent verbal and written English communication skills are necessary.
  • Time Management: Proven ability to manage calendars and appointments independently is a must.
  • Self-Motivation: Self-motivated individuals who can work remotely and manage their time effectively are ideal candidates.
  • Technical Skills: Proficiency in Microsoft Office Suite, Google Workspace etc.
Preferred Skills
  • Australian Accounting Firm Experience: Experience working in or with an Australian accounting firm is highly regarded but not mandatory.
  • ASIC Requirements: Understanding of ASIC requirements and company secretarial processes is a plus.
  • Xero Practice Manager Familiarity: Familiarity with Xero Practice Manager, Trello, Mailchimp or similar platforms is desirable.

The successful candidate will have a passion for supporting high-performing teams and delivering exceptional service remotely.

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