High Level Administrative Professional

2 days ago

Marikina City, National Capital Region, Philippines beBeeAdministrative Full time ₱3,600 - ₱4,800
Job Title:

High-Level Administrative Professional

We are seeking a highly skilled and organized individual to provide top-notch administrative support to our directors and contribute to the success of our organization.

  • Main Responsibilities:
    • Provide administrative assistance in preparing client proposals and engagements, ensuring they align with brand and content guidelines.
    • Manage the directors' calendars, scheduling meetings, prioritizing tasks, and ensuring time is effectively allocated.
    • Organize travel arrangements, including flights, accommodation, and itineraries.
    • Draft and proofread emails, reports, contracts, and client communications.
  • Key Projects & Operations:
    • Set up and manage client projects in Asana, tracking tasks and deadlines.
    • Generate client progress reports and draft invoices.
    • Assist in the preparation and refinement of internal company procedures.
  • Marketing & Outreach Support:
    • Utilize HubSpot for CRM management, contact tracking, and targeted outbound messaging.
    • Create visually appealing documents, presentations, and graphics using Canva.
    • Assist with marketing automation tools and outbound email/message campaigns.
  • Tech & Systems Management:
    • Maintain and organize company files and documentation within Google Workspace (Docs, Sheets, Slides, Drive).
    • Assist in implementing new marketing tech tools to improve efficiency and workflow.
Requirements:
  • Minimum 4+ years experience in an administrative, executive assistant, or similar role.
  • Project management experience: Asana experience preferred.
  • CRM experience (Hubspot preferred) for managing contacts and outbound messaging.
  • Google Workspace (Docs, Sheets, Slides, Gmail, Drive) competence.
  • Canva skills for content creation and light design work.
  • Marketing tech tools knowledge (email automation, CRM integrations, LinkedIn outreach).
  • Strong written and verbal communication skills in English.
  • Ability to work independently, manage remote tasks, and take ownership of responsibilities.
  • Strong attention to detail, organization, and project management skills (Asana preferred).

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