Highly Organized Executive Assistant for Dynamic Construction Team

1 week ago

Biñan, Calabarzon, Philippines beBeeExecutive Full time ₱30,000 - ₱60,000
Job Description

We are seeking an organized, proactive and detail-oriented personal executive assistant to support a busy executive in the construction industry. The ideal candidate will have strong communication skills and be able to manage diverse responsibilities with efficiency and finesse.

  • Calendar & Travel Management:

    The successful candidate will oversee and coordinate a dynamic, fast-paced executive schedule, arrange appointments and manage domestic and international travel logistics.

  • Communication:

    Draft, proofread and manage professional correspondence, emails and presentations ensuring clear and effective communication at all times.

  • Project Support:

    Assist with project timelines, collaborate with internal team members and prepare regular reports on project progress.

  • Event Coordination:

    Plan and manage meetings, conferences and company events ensuring all logistics are handled smoothly.

  • Administrative Support:

    Handle routine administrative tasks including expense reports, file organization, record-keeping and other ad-hoc office duties.

  • Personal Assistance:

    Occasionally manage personal tasks and household responsibilities for the executive including coordinating personal appointments, errands and family-related needs.


Requirements

  • 5+ years of experience as an executive assistant preferably in the construction industry or a related field.

  • Exceptional organizational and time management skills with a proven ability to juggle multiple tasks and deadlines.

  • Excellent written and verbal communication skills.

  • Proficiency in Google Suite (Docs, Sheets, Calendar) and familiarity with Canva for presentation design.

  • Discretion and professionalism in handling confidential information.

  • Ability to work flexible hours including evenings or weekends as needed.

  • Strong problem-solving skills and the ability to work independently.


Benefits

  • A collaborative fast-paced work environment.

  • Opportunities for personal and professional growth.

  • A chance to work alongside a dedicated team in the dynamic construction industry.

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