Highly Organized Executive Assistant Wanted
1 week ago
We are seeking a highly organized and proactive Executive Assistant to support the leadership team of a fast-growing agency.
This role is central to ensuring seamless day-to-day operations, enabling executives to focus on driving business growth and client success. You will manage schedules, coordinate communications, and oversee key administrative functions while acting as a trusted partner to senior leadership.
The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment. You will serve as a bridge between executives, team members, and external partners, helping to maintain efficiency and productivity across the organization.
- Key Responsibilities:
- Manage executive calendars, including scheduling, rescheduling, and prioritizing meetings.
- Prepare meeting materials, including agendas, presentations, and reports.
- Conduct outreach and follow-ups with clients, partners, and collaborators (including cold calling or email outreach when necessary).
- Facilitate communication between executives and internal teams to ensure alignment and information flow.
- Support executives in managing special projects, initiatives, and operational priorities.
- Organize travel arrangements, including flights, accommodations, and itineraries.
- Prepare expense reports and assist with budget tracking as needed.
- Maintain confidentiality when handling sensitive business and client information.
- Perform research, compile data, and provide insights to support decision-making.
- Handle ad hoc administrative and operational tasks to support business goals.
- Experience: Proven experience as an Executive Assistant, Administrative Assistant, or in a similar support role; prior experience in marketing, e-commerce, or agency environments is a plus.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with project management or collaboration tools (e.g., Asana, Trello, Slack, Google Workspace).
- Communication: Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and represent executives effectively.
- Organization: Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
- Attention to Detail: High level of accuracy and thoroughness in handling tasks and documents.
- Discretion: Professionalism, integrity, and the ability to maintain strict confidentiality.
Job Type: Full-time
Seniority Level: Mid-Senior level
Job Function: Administrative and Management
Industries: Marketing Services, Staffing and Recruiting, and Administrative and Support Services
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